2009 Minutes

MINUTES
ROGERS PLANNING COMMISSION
AUGUST 18, 2009


CALL TO ORDER
The meeting of the Rogers Planning Commission was held on August 18, 2009 at 7:00 p.m. was called to order with Commissioners Kornovich, Ihli, Knapp, Breun, Stanley, Terhaar, Olsen, and Denker present.  

Member(s) excused:  Noto.

Also present were City Administrator Stahmer, Deputy Clerk Splett and Councilmember Rauenhorst.

OPEN FORUM
No one wished to speak.

SET AGENDA
Vice Chairman Knapp inquired if there was anyone who wished to place an item on the Agenda.

The agenda was set as submitted.

CONSENT AGENDA*
A.    Approval of the July 21, 2009 Planning Commission Minutes

Commissioner Ihli moved, Commissioner Denker seconded a motion to approve the Consent Agenda.

On the vote, all members voted AYE, with member Stanley abstaining.  Motion carried.

NEW BUSINESS
A.    Public Hearing to Consider a Request by Meritex Twin Cities Industrial I, LLC
        for a Conditional Use Permit for Outdoor Storage
City Administrator Stahmer provided the background and commented on the following:
       • The tenant has been operating here for approximately 15 months with no complaints
       • The storage area is in the rear of the property, 9500 sq.ft. fenced area

Vice-Chairman Knapp opened the meeting for public comment. 

The following comments were registered:
Steve Dorff, Meritex representative commented that the current tenant, Cabela’s, has been operating here for 15 months.  This is a staging area for boats sold from Cabela’s to prep them as the customer ordered and to do repairs for previous boats sold by Cabela’s.  He introduced Greg Johnson, Cabela’s boat manager. 
Commissioner Knapp inquired if this is strictly for the storage of boats.
Greg Johnson stated that Cabela’s has had 4 boats stolen and/or vandalized in the past year.  This area will be used for overflow during the busy season.  These are customer’s boats that have been purchased from Cabela’s.  This location has worked well for us, its easy to bring them from the store and then back to the store for the customer.
Councilmember Rauenhorst inquired what had happened to the expansion plans that were approved a year ago.
Greg Johnson stated that they would like to proceed with those plans but the boat industry has not done well this past year, as many other industries have struggled also.  Cabela’s is not ready to invest the dollars with the economy the way it is today.  This storage area will help eliminate the vandalism problem, we had approximately $60,000 in theft during the past year.  This will also make it easier for us so that we don’t have to shuffle the boats around as much.
Councilmember Rauenhorst stated that he has no problem with the conditional use permit, but would like to see them install lighting in the storage area.
Commissioner Breun stated that he would like to see the slats be beige or tan, something that would match the building, not the green.
Steve Dorff stated that they would change the color of the slats.
Commissioner Kornovich inquired when the existing outdoor storage on this site was approved.
Administrator Stahmer responded that there doesn’t appear to be a conditional use permit on file for this.  We will look into it further, it may be that the tenant will have to come in and apply for the conditional use permit.
Commissioner Kornovich commented that allowing the outdoor storage does not add to the tax base for this city.  This is just a quick fix for now.

Commissioner Ihli moved, Commissioner Breun seconded a motion to close the public hearing.

On the vote, all members voted AYE.  Motion carried.

The Planning Commission discussed the following:
       • Lighting should be required for the storage area.

Commissioner Ihli moved, Commissioner Stanley seconded a motion to recommend approval of the proposed conditional use permit and site plan, subject to the following:
       1.  Additional lighting to be installed for the storage area and that it be downcast and
            shielded to prevent glare along the right-of-way and light spillage onto other properties.
       2.  Storage shall be of boats, ATVs and trailers.
       3.  The slats woven into the fencing shall be beige or tan, not green.

On the vote, all members voted AYE.  Motion carried.

OTHER BUSINESS
Commissioner Ihli inquired on what is happening with the Stones Throw project.  Administrator Stahmer stated that there has been almost no contact with Tom Gump since the PUD approval.  Speculating with the way the market has been they have put things on hold for a while.

Administrator Stahmer briefly updated the Commission that the City is to be meeting with Bill Christian to finish up the Villas of Fletcher Hills project. 

ADJOURN
Commissioner Breun moved, Commissioner Kornovich seconded a motion to adjourn the meeting at 7:31 p.m.

On the vote, all members voted AYE.  Motion carried.