2013 Agendas / Minutes

MINUTES
ROGERS PLANNING COMMISSION
OCTOBER 15, 2013

CALL TO ORDER
The meeting of the Rogers Planning Commission was held on October 15, 2013 at 7:00 p.m. was called to order with Commissioners Martin, Meadows, Denker, Knapp, Burr, Terhaar, Ende Swanson and Busch were present.

Also present were City Planner/Community Dev. Coordinator Cartney, Deputy Clerk Splett and Councilmember Stanley.

SET AGENDA
The agenda was set as submitted.

CONSENT AGENDA*
A. Approval of the September 26, 2013 Planning Commission Minutes
Commissioner Knapp moved, Commissioner Martin seconded a motion to approve the September 26, 2013 Planning Commission Minutes with the correction that Meadows was absent.

On the vote, members Denker, Busch, Martin, and Knapp voted AYE, and members Ende, Meadows and Swanson abstained. Motion carried.

NEW BUSINESS
A. Request by Northridge Fellowship Church to Amend Site Plan
City Planner Cartney provided the background information commenting on the following:
• Reviewed the previous approvals
• Requesting to do the construction in two phases
• Phase I – Build entire west side addition, remodel entire existing building, add new doors to worship area, construct the Adult Education addition on the southeast side, and construct only the footings and foundation for the addition on the east side of the building. Our building inspector is fine with this.
• Phase II would be to build the east side of the addition
• All phases are to be finished within 3 years
• Provide a parking agreement between the church and Rogers Elementary school
• MOU drawn up to reduce SAC and WAC charges in exchange for trail easement

The Planning Commission discussed the following:
• Landscaping on the east side of the property
• Platting was overlooked as a part of the application in May
• Addition of another condition that there is no on street parking allowed
• Trail easement

Commissioner Martin moved, Commissioner Denker seconded a motion to recommend approval of the Site Plan Amendment to allow development in two phases as shown on plans dated received September 26, 2013, which shall be fully executed by September 1, 2016; subject to the following conditions:
1. The applicant shall produce a shared parking agreement with Rogers Elementary school for overflow parking and provide a copy to the City of Rogers, prior to completion of Phase 2.
2. The original site plan approval of June 11, 2013 regarding design shall apply.
3. Submission of a final landscaping and screening plan in compliance with the requirements of the zoning ordinance shall be submitted as part of the final phase. That the landscaping on the east side of the building be performed as discussed at the May 23, 2013 Planning Commission minutes.
4. The applicant shall enter into a Memorandum of Understanding (MOU) with the City regarding trail easements.
5. The applicant shall make application for preliminary and final subdivision as part of the building permit for Phase I.
6. There is no on-street parking allowed on Douglas Drive or Main Street.

On the vote, all members voted AYE. Motion carried.

B. Discussion Regarding Establishing Buffer Requirements for the L-I Zoning District Adjacent to Park Lands District
City Planner Cartney provided the background information commenting on the following:
• This was brought up at the Sept. Planning Commission meeting
• There is not a buffer required between park land and industrial properties

The Planning Commission discussed the following:
• Expand this to include all commercial/industrial properties
• Physical buffer of 50 feet – berms, conifers, natural vegetation
• Possibility of using water as part of the buffered area
• Building setbacks increase to 50 feet instead of the current 30 feet
• Include requirements in a Developer's Agreement in exchange for some of the park dedication fees

The consensus of the Planning Commission is to have Planner Cartney research all areas of the city that this would pertain to and report back at the next Planning Commission meeting.

No action taken.

OTHER BUSINESS
A. Adult Use Ordinance Amendments
Planner Cartney suggested moving this to a workshop prior to the next Planning Commission meeting to review the ordinance and receive everyone's input to get this correct and be done with it.

The consensus of the Planning Commission is to have a workshop on Nov. 19th at 6:00 p.m. prior to the regular scheduled meeting.

No action taken.

B. Planning Commission By-Laws
Planner Cartney provided the background stating that at the last meeting attendance was brought up and was to be discussed at this meeting. Attendance is mentioned in our by-laws, but does not specifically have a set number that you can miss. We will amend Section 5 of our current by-laws.

The Planning Commission discussed the following:
• How many meetings should you be allowed to miss
• 3 meetings within a calendar year
• If more than 3 meetings are missed send the information to the City Council for action
• City Council can take action if they so choose
• Applies to all members, including alternates
• Amendment must be approved by the City Council

The consensus of the Planning Commission is to add the following to Section 5 of the Planning Commission By-Laws:

No more than 3 meetings shall be missed within a calendar year. Should a Commissioner miss 3 meetings, the information will be passed on to the City Council and it will be at the City Council's discretion on what type of action will be taken. This applies to all members of the Planning Commission, including alternates.
.
Planning Commission Terms
Planner Cartney informed the Commission that Busch, Ende and Terhaar terms will end at the end of this year. If they are interested in reapplying, we have applications here.

ADJOURN
Commissioner Knapp moved, Commissioner Ende seconded a motion to adjourn the meeting 8:08 p.m.

On the vote, all members voted AYE. Motion carried.

Members

Bernie Terhaar
Alternate #1
Brian Denker
Member
Bruce Gorecki
Member
Carl Knapp
Member
Dennis Meadows
Member
Dick Martin
Member
Kevin Jullie
Member
Steve Swanson
Member
Tom Burr
Alternate #2
Rick Ihli
City Council