2013 Agendas / Minutes

MINUTES
ROGERS PLANNING COMMISSION
SEPTEMBER 26, 2013

 

CALL TO ORDER
The meeting of the Rogers Planning Commission was held on September 26, 2013 at 7:00 p.m. was called to order with Commissioners Martin, Denker, Knapp, Burr, and Busch were present.

Also present were City Planning Consultant Steve Grittman, City Planner/Community Dev. Coordinator Cartney, Deputy Clerk Splett and Councilmember Ihli.

Member(s) excused: Terhaar, Ende, Meadows and Swanson.

SET AGENDA
The following was added to the agenda under "Other Business":
• Attendance

CONSENT AGENDA*
A. Approval of the August 22, 2013 Planning Commission Minutes
Commissioner Martin moved, Commissioner Burr seconded a motion to approve the August 22, 2013 Planning Commission Minutes as submitted.

On the vote, all members voted AYE. Motion carried.

PUBLIC HEARINGS
A. Public Hearing to Consider the Following Requests by Reynolds Food Packaging, LLC:
• Preliminary and Final Plat Approval of Reynolds 2nd Addition
• Site Plan Approval for demolition of a portion of an existing industrial building
• Conditional Use Permit amendment for cross parking easements
• Variances for front yard and rear yard setbacks

Planning Consultant Grittman provided the background information commenting on the following:
• Split property into 2 lots / divide building into 2 separate buildings with cross access easements
• Setback variances are requested for the separation of the building and the new property lines
• Plat meets the standards
• Fire access and circulation on site
• Reviewed the variance criteria contained in the packet

There was a discussion relating to the following:
• Variance setback for each lot – where and what is the setback
• Park dedication fees required for this lot

Chairman Denker opened the meeting for public comment.

The following comments were registered:
Tim Keane, 220 S. 6th St., Mpls., MN: I am here on behalf of the applicant. Want to thank staff and the Planning Commission for consideration and processing of these applications, they are pretty straight forward. We do have representatives of Reynolds here, the civil engineer and the architect.
Commisioner Martin stated that there is excavation going east of this property, going behind the property. Is that separating something from other buildings or what?
Eric Beazley, Beazley Consulting: The excavation on the east and to the south of the separation is to accommodate drainage from between the buildings so that we can make sure it drains to the low side on the property.
Donna Zimmer, 22470 Quail Circle: I live behind this property. Read between the lines I see the word applicant. This property has been quiet for nearly two years now. But when I hear the word applicant I am under the impression that it is going to be sold to another company. I heard the word unique situation, this is an unique situation and it has been since the Fox Creek development went in. Dealing with this operation 7 days a week, 24 hours a day is a unique situation, and the residents behind this property are the ones that deal with the consequences. I want to call that out and make sure that everybody has that in the back of their minds. Public safety – number 1 public safety we have a huge development back there with kids. Public safety should be number 1, and I just wanted to understand what this means for Lot 2 to the rear variance, what does that mean to us property owners.
Commissioner Martin stated that they will see exactly the same thing that you have been seeing. There will be no impact to you.
Consulting Planner Grittman then showed and explained to Ms. Zimmer what was going to take place.
Donna Zimmer: Thank you, that is helpful. So, if the future applicant is here, working cooperatively with the neighbors would be much appreciated.

Commissioner Knapp moved, Commissioner Martin seconded a motion to close the public hearing.

On the vote, all members voted AYE. Motion carried.

The Planning Commission discussed the following:
We do not have a plat – have pics that we can use as a plat. We don't have a site plan, we don't have dimensions, or anything to go by nor do we have a conditional use permit. We are operating at somewhat of a disadvantage here.

Commissioner Martin moved, Commissioner Burr seconded a motion to recommend the following:
1. Due to prior lot consolidation and construction on this site, practical difficulties had been created that exist uniquely in the site and that this reconfiguration of the buildings will alleviate some of the problems.
2. The separation of the building and establishing 2 lots will be in compliance with the intent of the comprehensive plan; and that the buildings and what goes on there is in compliance with the intent of the industrial zone.
3. The variance for Lot 2 of 10-15 feet on the rear yard setback be approved and a front yard setback of 10-15 feet be approved for Lot 1.

On the vote, all members voted AYE. Motion carried.

Commissioner Martin moved, Commissioner Knapp seconded the motion to recommend preliminary and final plat approval of Reynolds 2nd Addition, subject to the following conditions:
1. Completion of a development agreement to secure the terms of approval for filing the plat.
2. The applicant must pay all fees associated with the subdivision including, but not limited to, utility access and park dedication fees.
3. The applicant must satisfy all building and fire code regulations for the separation of the structures.
4. Alterations made prior to finalization of City approvals and proper recording are subject to all inspections necessary to ensure compliance with the terms of the approvals and applicable codes.
5. The applicant must meet all conditions of the city engineer with regard to utilities and storm water management, at a minimum 12 foot drainage and utility easement along the front and 6 foot drainage and utility easement along the sides and rear.
6. A new or amended cross-parking easement agreement will need to be redrawn or amended to address the two parcels created by the subdivision. This agreement must outline continued maintenance procedures and responsibilities for the parking facilities.
7. A new 20 foot fire lane will be constructed between the buildings and existing structural conditions have determined the appropriate location for the separation of the buildings and reconstruction of new end walls.

On the vote, all members voted AYE. Motion carried.

Commissioner Martin moved, Commissioner Denker seconded the motion to recommend approval of the cross parking conditional use agreement as mentioned in the packet.

On the vote, all members voted AYE. Motion carried.

NEW BUSINESS
A. Planning Commission Attendance
Commissioner Martin stated we have people missing tonight. Some members have missed three meetings already this year. We are pretty lax in our attendance. We might have to amend our by-laws to state that you cannot miss more than 25% of the meetings. This is something we can discuss at the next meeting.

OTHER BUSINESS
The Planning Commission extended their thanks to Mr. Grittman for all of his hard work as our consulting planner. They also welcomed Sheila Cartney, new Planner/Community Development Coordinator.

This is also our last Thursday night meeting. Starting in October it will be the 3rd Tuesday of each month.

ADJOURN
Commissioner Martin moved, Commissioner Knapp seconded a motion to adjourn the meeting at 7:43 p.m.

On the vote, all members voted AYE. Motion carried.

Members

Bernie Terhaar
Alternate #1
Bruce Gorecki
Member
Carl Knapp
Member
Dennis Meadows
Member
Dick Martin
Member
Kevin Jullie
Member
Steve Swanson
Member
Rick Ihli
City Council
Keith Neis
Member