MINUTESROGERS PLANNING COMMISSIONMARCH 28, 2013
CALL TO ORDERThe meeting of the Rogers Planning Commission was held on March 28, 2013 at 7:00 p.m. was called to order with Commissioners Martin, Meadows, Denker, Swanson, Busch, Terhaar and Burr were present.
Also present were City Planning Consultant Steve Grittman, City Administrator Stahmer and Councilmember Stanley.
Member(s) excused: Ende, Knapp
OPEN FORUMNo one wished to speak.
SET AGENDAThe following was added under "Other Business"• Planning Commission Terms and Appointment Policy• Agricultural District• B-3 District
CONSENT AGENDA*A. Approval of the February 28, 2013 Planning Commission MinutesCommissioner Martin moved, Commissioner Swanson seconded a motion to approve the February 28, 2013 Planning Commission Minutes as submitted.
On the vote, all members voted AYE. Motion carried.
NEW BUSINESSA. Request by Mary Queen of Peace Church for Site Plan Approval to Extend the Existing Agreement for the Temporary Classrooms, Located at 21101 Church Ave.Planning Consultant Grittman provided the background information commenting on the following:• Originally one 5 year term with one 5 year extension• Requesting an additional 5 year extension of the temporary classrooms• Site where the temporary classrooms are located is zoned B-1.• Building is a non-conformity due to the location• This is an accessory use to the church/school use of the property
There was a brief discussion by the Planning Commission and Mr. Hines representing Mary Queen of Peace Church, possibly including language in the new agreement allowing for another 5 year extension.
Commissioner Martin moved, Commissioner Swanson seconded a motion to recommend approval of the extension of the temporary classroom license for an additional 5 years from the current term, then set to expire at the end of April, 2018. As a part of this extension, the applicants should meet the following requirements:1. Work with City Fire and Building officials to identify and comply with all required safety inspections.2. Enter into a revised agreement specifying the terms of approval and the termination date of the license.3. Continue to collaborate with the City regarding long-range expansion plans leading to the removal of the temporary building within the timeframe specified in the revised agreement.4. Work with City Engineering and Public Works staff on potential changes to traffic flow on the subject site as may be recommended by such staff.5. Maintain adequate parking improvements for the school and church facility on the subject site, including striping and surfaces.6. Provide a circulation plan identifying student drop-off locations and pedestrian access.
There was discussion to include an additional 5 year extension in the agreement.
OTHER BUSINESSA. Comprehensive Plan – Update on Revisions to Plan following AnnexationPlanning Consultant Grittman is working on a list of specific changes were the two comprehensive plans differ. Ran into a little setback this week with having all PDFs not the actual GIS files. A draft document should be ready for review at the May meeting.
No action required.
B. Adult Use Regulations – Update on Revisions to Ordinance and MapPlanning Consultant Grittman stated this was not worked on this month. This is actually more of a place holder for the item which will be available for review at the April meeting.
C. Planning Commission Terms and Appointment PolicyCommissioner Martin commented that the council passed the policy on March 12 but it never came through here. This is not part of our code book, rather it is a standalone policy for the Planning Commission. The policy clarifies the procedure that will be used for replacements.
D. Discussion Regarding to the Agricultural DistrictDiscussion regarding lot size, physical standards, etc. that will need to be upgraded now so it covers all the agricultural districts. Consensus is to have this on the April meeting.
E. Discussion Regarding the B-3 DistrictDiscussion regarding the display pads and open sales lots. Possible solution would be to use Rogers zoning for the B-2 or L-I districts to cover this. Eliminate the confusion of the display pads. Consensus of the Planning Commission is to have this on the April meeting.
ADJOURNCommissioner Swanson moved, Commissioner Martin seconded a motion to adjourn the meeting at 7:21 p.m.