The City of Rogers, MN is accepting applications for the position of Assistant Finance Director. Major areas of responsibility for this confidential position include assisting the Finance Director in the supervision of the City's financial functions including highly technical accounting, fixed assets, accounts payable, accounts receivable, payroll, budgeting and financial reporting. Qualifications include a four year degree in accounting or finance, three years progressively responsible experience in accounting or finance related field, and skilled in computerized accounting systems and Microsoft Office. Public audit experience or public finance experience of local governments, prior supervisory experience, and experience in accounting software conversion preferred. Competitive benefit package. Salary range: $61,200 to $74,600.
Title: Assistant Finance Director FLSA Status: ExemptDepartment: Finance Position Status: Regular Full-TimeAccountable To: Finance Director Salary Grade: Level 10
To perform and assist the Finance Director in the supervision of City financial functions including highly technical accounting, fixed assets, accounts payable, accounts receivable, payroll, budgeting and financial reporting, and tracking of City projects for all City funds including the City's enterprise funds (water, sewer, stormwater, and liquor).
GENERAL• Perform a variety of routine and complex clerical, accounting, finance and administrative work and assisting in the administering finance function of the City.• Provide accounting assistance and technical support to other departments within the City.• Oversee City's purchasing card program.• Provide backup in the absence of finance support staff and acts as the Finance Director in their absence.
CASH/INVESTMENT MANAGEMENT/ACCOUNTS PAYABLE & RECEIVABLE• Reconcile daily cash and keep such records as needed to verify cash balances.• Posts, maintains, and reconciles general ledgers and balances all funds/accounts and makes journal entry adjustments.• Reconciles checking and investment accounts and monitors cash flow to ensure sufficient cash is available to make necessary payments.• Oversee and assist in the coding, processing, and disbursement of invoices for all City departments.• Review of accounts payable reports, cash receipts, and accounts receivable for accuracy and posting to City's accounting software.• Initiate and follow-up on collection efforts.• Answer questions and respond to complaints and discrepancies.
BUDGETING AND FINANCIAL MANAGEMENT• Assist department heads in the coordination and preparation of the annual budget.• Assist department heads in establishing and maintaining a Capital Improvement Plan.• Assist Finance Director with the preparation of annual budget.• Provide data analysis and projections as requested for inclusion in the City's Financial Management Plan.• Assists in the monitoring of internal controls.
FINANCIAL REPORTING• Prepare monthly financial statements including revenue reports, expenditure reports, balance sheets and cash balances.• Prepare various financial or operational reports as requested.• Reconcile financial statements with subsidiary records.• Maintain updated information in all accounts; verify accuracy of accounting transactions and financial reports. Use analytical skills to ensure accounting output is accurate and useful.• Maintain accounting records for capital projects.• Assist with the annual audit including the reconciliation and preparation of audit work papers and schedules.• Prepare year-end closing documents.• Tracking of pledged securities from the City's depositories.
TAX INCREMENT FINANCING• Knowledge and familiarity with Tax Increment Financing.
ASSETS• Knowledge and familiarity capital asset accounting.
PAYROLL• Oversees the financial impact associated with payroll.• Review and posting of payroll activity into the City's accounting software.
PERIPHERAL DUTIES• Other duties as assigned by the Finance Director/Treasurer.
Essential Knowledge, Skills, and AbilitiesCommunications: Must have the ability to actively listen to others for understanding of their needs and situations, ability to speak and write English clearly. Must be able to assertively control conversations in order to quickly and accurately gather pertinent information and be able to communicate this information professionally and precisely to the proper recipient. Must be able to read and understand correspondence, memoranda and directives.
Decision Making: Must act in a decisive manner using good judgment. Must be able to assess problems and situations and be able to anticipate needs and evaluate alternatives. Must be able to effectively interpret the policies and objectives of the department.
Interpersonal Relationships: Must be consistent in dealing with people, must be sensitive to others' problems and concerns without direct involvement, must exclude personal biases from work performance, must have the ability to accept criticism and/or discipline, must have tact and diplomacy, must strive to promote a cooperative atmosphere in the department, must have a positive attitude.
Professional Attitude: Must have commitment to the organization, willingness to take initiative, dependability, maturity in relationships with others, and self-confidence. Must represent the organization to other agencies staff and citizens with a courteous, helpful, accurate and business-like attitude in all telephone and personal contact.
Quality of Work: Must be able to produce quality, accurate work. Must be able to detect and correct errors. Must be able to utilize work time properly and productively. Must have the ability to maintain records in an accurate and accessible manner.
Technical Knowledge: Must have knowledge of City business and financial functions. Must have knowledge and ability to understand and discern legislative, local, state, and federal regulations. Must have working knowledge of computers and data processing equipment. Must have considerable knowledge of governmental accounting principles and practices. Must have the ability to perform arithmetic computations accurately and quickly, and ability to communicate verbally and in writing effectively. Must have the ability to establish successful working relationships.
Physical Abilities, Tools and Equipment Used: Must have the ability to read and discern visual images on a variety of media. Must have the ability to operate a personal computer and applicable software (specifically Microsoft Office and accounting software), 10-key adding machine or calculator, fax, copier, and telephone. Must be able to sit for long periods of time. May, occasionally, have to lift 25 pounds or more.
Minimum RequirementsFour (4) year degree in accounting or finance.Three (3) years progressively responsible experience in accounting or finance related field.Skilled in computerized accounting systems and Microsoft Office.
Preferred Qualifications:Public audit experience or public finance experience of local governments.Prior supervisory experience.Experience in accounting software conversions and electronic records management.
Extent of Supervision or Guidance ProvidedSupervised by the Finance Director/Treasurer. Works independently and is given considerable leeway and judgment in administering activities.
Responsibility for Public ContactThis position has a considerable amount of public contact. Must have the ability to maintain effective working relationship with other employees and the public.
Supervision of OthersAssist the Finance Director in the supervision of the finance department support staff.
Application and resume must be postmarked by August 8, 2014 and mailed to the City of Rogers, Attn: Stacy, 22350 South Diamond Lake Road, Rogers, MN 55374 or emailed to