MINUTES
ROGERS PLANNING COMMISSION
JANUARY 21, 2014

CALL TO ORDER
The meeting of the Rogers Planning Commission was held on January 21, 2014 at 7:00 p.m. was called to order with Commissioners Martin, Meadows, Denker, Knapp, Terhaar, Swanson, Gorecki and Jullie were present.

Also present were City Planner/Community Dev. Coordinator Cartney, Deputy Clerk Splett, Councilmembers Ihli and Hall.

SET AGENDA
The following was added under "Other Business" by Commissioner Martin:
• Park Nicollet Sign – 9.A
• Smoke Shops – 9.B

ITEM RELATING TO THE PLANNING COMMISSION MEMBERSHIP
A. Commission Offices for 2014
Commissioner Knapp moved, Commissioner Meadows seconded the motion to leave the Chairman and Vice-Chairman positions filled by the current members, Denker and Martin.

On the vote, all members voted AYE. Motion carried.

CONSENT AGENDA*
A. Approval of the December 17, 2013 Planning Commission Minutes
Commissioner Martin moved, Commissioner Knapp seconded a motion to approve the December 17, 2013 Planning Commission Minutes as submitted

On the vote, members Martin, Meadows, Denker, Knapp, Terhaar, Swanson voting AYE and members Gorecki and Jullie abstained. Motion carried.

PUBLIC HEARINGS
A. Public Hearing to Consider a Zoning Ordinance Amendment to the Adult Use Ordinance in Sec. 125-279 and Related Regulations
City Planner Cartney provided the background information commenting on the following:
• Two different ordinances before you tonight
• The Planning Commission held a work session in Nov. to discuss this ordinance (Sec. 125-279)
• Changes and omissions from the previous ordinance were discussed
• Second ordinance is for definitions in Sec. 125-1

Chairman Denker inquired about the wording on page 2 of the new ordinance Sec. 125-279 (a) about the "more enhanced criminal activity in the area of such business" seems like that is in there a lot. He was informed that has been corrected along with (b) 3 and (c) 1 still have the words "adult-use" and those have been changed to "adult oriented business".

Chairman Denker opened the meeting for public comment.

There were no comments registered.

Commissioner Knapp moved, Commissioner Martin seconded a motion to close the public hearing.

On the vote, all members voted AYE. Motion carried.

There was no discussion by the Planning Commission.

Commissioner Martin moved, Commissioner Swanson seconded the motion to recommend approval of the proposed ordinance Amending Chapter 125 of the Rogers City Code (Zoning) to Address Amendments to the Regulation of Adult Uses (Adult Oriented Businesses) with the corrections as noted.

On the vote, all members voted AYE. Motion carried.

Commissioner Martin moved, Commissioner Swanson seconded the motion to recommend approval of the proposed ordinance Amending the Zoning Ordinance of the City of Rogers, Section 125-1. Relating to Zoning Definitions.

On the vote, all members voted AYE. Motion carried.

B. (cont.) Kennel Ordinance
City Planner Cartney provided the background information commenting on the following:
• Clarify where residential and commercial kennels are allowed
• Add commercial kennels to the commercial districts
• Add residential kennels to the residential districts
• Allow residential kennel in agricultural district and a commercial kennel in the agricultural district will require a CUP

Chairman Denker stated that the public hearing is continued and open for public comment.

There were no comments registered.

Commissioner Knapp moved, Commissioner Denker seconded a motion to close the public hearing.

On the vote, all members voted AYE. Motion carried.

There was a brief discussion by the Planning Commission relating to referencing of licensing in the code. Would like to see some guidance throughout the code to let people know that they do need to obtain a license from the City.. Both residential and commercial kennels do need a license from the City. This is something that typically is not listed within the code. We can amend it tonight if the Planning Commission chooses to do so. Consensus of the Planning Commission is that this is already covered within the code.

Commissioner Meadows moved, Commissioner Swanson seconded the motion to recommend approval of the proposed ordinance amending Chapter 125-193 of the Rogers City Code (Zoning) to Establish/Clarify Kennel-Related uses and definitions with the addition of adding Commercial Kennels as a Conditional Use Permit in the Agricultural District.

On the vote, all members voted AYE. Motion carried.

NEW BUSINESS
A. Discuss Buffer/Setback Requirements for L-I District Adjacent to Park Land
City Planner Cartney provided the background information commenting on the following:
• Previously discussed greater setbacks and buffers for industrial land where it abuts park land
• Industrial vs. residential areas have a greater setback and a buffer
• Very few parcels are affected (Henrys Woods, High School and Middle School)
• Do we want a setback requirement or a buffer
• We do not have a park zoning so this is defining a use

The Planning Commission discussed the following:
• Don't want to see the building – want buffers and screening not setbacks
• Almost every zoning district in the city has some type of park within it
• Henrys Woods is the only parcel that this currently affects
• We have all the zoning we need to require the buffer and screening to Henrys Woods
• Verbal agreement for 50 foot buffer

The consensus of the Planning Commission is our current L-I zoning district addresses this and provides for the screening and landscaping for industrial properties that abut to agricultural zoned properties.

No action taken.

B. Discussion Regarding Draft Architectural Standards Ordinance
City Planner Cartney provided the background information commenting on the following:
• This item was discussed at the Dec. 21st Planning Commission meeting with direction to come back with more specific guidelines
• Unpainted concrete block – that would be a prohibited material
• Buildings are to be harmonious with existing neighboring developments
• These standards would be applied to all of our B districts and industrial district
• Provided a purpose statement for your review and comments
• Item #3 is to address how to break up the longer buildings
• Supplied a draft ordinance for review and comments

The Planning Commission discussed the following:
• 75% of the exterior finish has to be from the materials listed
• Include EIFS as part of the 75% exterior finish materials for both the commercial and industrial districts
• In the draft ordinance make the following corrections:
• Remove number 2 in the Purpose section
• Add EIFS in number 1 of Commercial Business Districts
• Remove J (awnings) and L (rhythm of elements) in number 3 of Commercial Business Districts. Add awnings under accent materials.
• Remove P (awnings) and R (rhythm of elements) in number 1 of Industrial Districts
• Add "or painted" in the Prohibited Materials section after the word unpainted

The consensus of the Planning Commission is with the corrections listed above, hold a public hearing at the next Planning Commission meeting.

No action taken.

C. Concept Plan Review for Highpoint Church Property
City Planner Cartney provided the background information commenting on the following:
• These will be multi-family – 10 sixteen plexes and 4 eight plexes
• Market rate rentals
• Will require a Comprehensive Plan amendment, rezoning and replatting
• Access will be from Co. Rd. 81 – waiting for more input from Henn. County

The Planning Commission discussed the following:
• The density is a benefit and the PUD is appropriate for this area
• Cedar siding is not appropriate – would like to see different exterior finishes
• Brian Reiner, representing Vincent Real Estate stated that these buildings would have stucco and stone panels. Will meet with the architect and develop better architectural drawings if concept plan moves forward
• Investors will buy a building, not one unit. Each building will be owned by an investor and the properties will be managed by a HOA or property management company
• The renter demand is out there

The consensus of the Planning Commission is that the concept plan is accepted.

No action taken.

OTHER BUSINESS
A. Park Nicollet Clinic Sign
Commissioner Martin stated that the sign received approval a while ago. But as he drove past it, he noticed that the sign blocks out the entire store fronts of that building. He suggested that in the future, we look at the sites more closely before approving.

B. Smoke Shop Discussion
Commissioner Martin stated that he noticed that in Rochester or Duluth the city has now blocked E-cigs. He asked if we are not looking into this any further. Planner Cartney stated that there was no further direction from the City Council to pursue this any further.

ADJOURN
Commissioner Swanson moved, Commissioner Knapp seconded a motion to adjourn the meeting at 8:10 p.m.

On the vote, all members voted AYE. Motion carried.