1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Mayor Bunting on Tuesday, May 14, 2013 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Jay Bunting, Don Hall, Rick Ihli, Darren Jakel, and Maureen Stanley.
Staff present: Gary Buysse, Liquor Operations Manager; Jeff Carson, City Attorney; Steve Grittman, City Planner; John Seifert, Public Works Supt.; Stacy Scharber, Assistant City Administrator; Steve Stahmer, City Administrator; Bret Weiss, City Engineer; and Lisa Wieland, Finance Director.
2. Open ForumAl Krinke, 12185 Fletcher LaneMr. Krinke asked what the City's plans are for the road (Fletcher Lane). Krinke stated he has a dust allergy and is sick all summer long. Krinke stated Hassan would spray the road twice a summer; now he has to beg for spraying. Something has to be done with the road. Krinke stated the road is better when it is left washboard; it slows the cars down.
Krinke then commented on police patrol asking how many traffic stops are done on Fletcher Lane. Krinke stated we need police patrol on Fletcher Lane.
Bunting directed Seifert to get back to Mr. Krinke to talk about dust control.
Bunting directed Chief Beahen to talk with Mr. Krinke and took down his phone number.
3. Presentations3.01 Presentation of an Award to Officer RoseChief Beahen stated it is with great pleasure that he is here tonight with the award for Officer Rose. Beahen reminded Council of Officer Rose's arrest last year just after coming off field training - the Verizon Wireless store arrest. Chief Beahen read from the following Departmental Commendation Award:On May 8, 2013 at 4:22am, Officer Daniel Rose received a broadcast that the West Side Liquor Store in Albertville had just been burglarized. No other additional information was known as Wright County Deputies were just arriving on scene. Officer Rose decided to drive to Rogers Wines and Spirits to watch that store should the suspects try a second burglary. As Officer Rose was arriving in the area of the liquor store, he observed a dark colored SUV pull out from behind a neighboring business and start to drive toward the liquor store. Officer Rose observed this vehicle, which made an evasive turn onto South Diamond Lake Road. Officer Rose initiated a traffic stop and made contact with the driver and two occupants. In just a short period of time, through conversations with Wright County, it was determined that the suspects and vehicle were the parties involved in the burglary that had just taken place in Albertville. All three suspects were taken into custody and they and their vehicle were turned over the Wright County for further investigation. Subsequent to the arrest, it was determined that all three of the suspects were serial burglars, who had committed another burglary in Wright County just before the one in Albertville. They were responsible for five other burglaries in St. Bonifacius, South Lake Minnetonka, Waverly and Cokato on May 1st. The suspects have been targeting businesses for their safes, cash on hand, cigarettes and electronics. It is believed that the suspects may be responsible for over forty burglaries in the metro area, and many more in the outer ring suburbs on the western side of Hennepin County. The discovery and arrests of the three suspects on May 8th was a critical turning point in the investigation of these multiple burglaries.
Officer Daniel Rose is recognized for his attention to detail in his actions upon hearing the Wright County Broadcast and the exemplary performance of his subsequent duties which resulted in the immediate apprehension of three felony burglary suspects. These arrests have led to the additional clearances of multiple burglaries across the metro area and even into outstate Minnesota. Officer Rose is credited with a job well done, and he is hereby awarded this Departmental Commendation.
The Council congratulated Officer Rose.
4. Approve AgendaThe agenda was set with the following additions:Bunting added 8.01; discussion and review of presentations for Washington DC.
5. Consent Agenda5.01 Approval of Minutes from April 23, 2013 City Council Work Session, April 23, 2013 City Council Meeting and April 30, 2013 Joint City Council/Park Board Meeting5.02 Approval of Bills and Claims5.03 Approval of the Following Requests by CSM Corporation:• Adopt Ordinance No. 2013-05, An Ordinance Rezoning Approximately 2 acres from R-2 Single Family Residential to LI, Limited Industry and Summary Ordinance No. 2013-05• Approval of Resolution No. 2013-21, A Resolution Granting Preliminary and Final Plat Approval of CSM Rogers• Approval of Resolution No. 2013-22, A Resolution Granting Site Plan Approval for the Construction of a 271,145 sq.ft. Office/Warehouse Building5.04 Approval of Resolution No. 2013-23, A Resolution Denying the Request by Travel Centers of America for a Variance to Facilitate the Removal of an Existing Directional Sign and Replacing it With Two Directional Signs5.05 Approval of Resolution No. 2013-24, Approval of Eileen Erickson Land Division5.06 Approve Fire Hose Testing Agreement with FireCATT5.07 Approve Tablet Device Guideline Policy5.08 Approval of Special Event Permit Requests:• Rogers Lions for Rockin' Rogers Days• Roads Education Foundation 5K5.09 Police Week Proclamation5.10 Approval to Apply for COPS Grant5.11 Approval to Hire New Officer• Approval of Resolution No. 2013-25, A Resolution Hiring Jeffrey Beck as a Full Time Police Officer• Approval Resolution No. 2013-26, A Resolution Certifying Public Employee Retirement Association Police Officer Declaration – Jeffrey Beck5.12 Approval of Joint Powers Agreement Between the State of Minnesota and the City of Rogers5.13 Call for the Public Hearing for the Extension of Trail and Lighting Improvements Along Rogers Drive from South Diamond Lake Road to 141st Avenue North (CSAH 144)5.14 Authorization to Purchase Grader Tires from State Bid5.15 Approval of Resolution No. 2013-27, A Resolution Requesting Speed Zone Study on 129th Avenue5.16 Authorization to Contract for Installation of Conduit for Fiber Optics5.17 Approval of Job Description and Authorization to Advertise for Public Works Administrative Assistant5.18 Approval of Job Description and Authorization to Advertise for Recreation Services CoordinatorIhli pulled 5.13Jakel pulled 5.04
Ihli moved, Stanley seconded a motion to approve the consent agenda less 5.04 and 5.13. Motion carried 5-0.
5.04Jakel stated he wanted to weigh in on this item and give it due diligence. Knowing the traffic on that road, if not granting a variance, could some help be given to get cars in and out of there? Jakel stated he wanted to hear from the applicant if present and from the Planning Commission.
Grittman stated the Planning Commission looked at this and evaluated the request against the standard; unique circumstances that create practical difficulties. The Planning Commission didn't feel it was present.
Jakel commented on the road becoming busier with the addition of Cabelas asked staff what the City has done to address the traffic.
Staff stated the truck traffic from Travel Centers has been rerouted in the last few years to the east then to South Diamond Lake Road.
Planning Commissioner Martin stated the applicant can put in directional signage, they just weren't willing to comply with the code.
Jakel moved, Ihli seconded a motion to approve 5.04 as recommended. Motion carried 5-0.
5.13Ihli asked for an update from where this item was last discussed with Council. Weiss explained when bid was received back from Xcel it was two and one-half times higher than the original budget was expected to be.
Ihli asked the route of the trail and the project cost. Weiss explained the trail route with an approximate cost of $460,000.
Hall questioned if the $460,000 all inclusive of the electrical and trail work and how many feet of trail. Weiss stated the lighting project goes farther than the trail, but didn't have the exact footage of the trail.
Ihli moved, Jakel seconded a motion to approve 5.13. Motion carried 5-0.
6. Public HearingsNone.
7. General Business7.01 Request to Promote Two Patrol SergeantsBeahen addressed the Council and discussed the process the applicants for sergeant when through during the testing and promotion process.
Beahen stated that Officers Bohlsen and Wegner scored the highest in the process and recommended that they be promoted to the rank of Sergeant.
Stanley moved, Jakel seconded a motion to promote Officer Darren Bohlsen and Officer Brandon Wegner to the positions of Patrol Sergeant effective May 15, 2013.
Bunting stated this was a phenomenal transparent process stating the Chief brought in some well-regarded people to do this process and liked the fact that there was no involvement by the Council in the process. Bunting also stated the Council is no longer involved in the hiring of officers.
Motion carried 5-0.
7.02 Approve Amended Rogers Fire Protection Contract with the City of CorcoranFeist explained the process that Corcoran has gone through to eliminate their contract with Hamel Fire and explained the auto-aid process including the seven events that will trigger Rogers Fire to respond to calls. Feist stated the amended contract will add $8900 to the existing contract. Feist further discussed the process in determining a new contract for 2014.
Bunting, clarified that this change in the contract, and whatever costs we have projected are covered by the additional revenue that is coming in; not a loss to the City of Rogers.
Stahmer asked Feist to explain how any major events would be covered. Feist stated that if an event goes beyond 8 hours, we can start billing for the apparatus and the staff.
Feist stated he will be back with updates on the process with Corcoran.
Jakel moved, Stanley seconded a motion to approve the Amendment to Rogers Fire Protection Contract with the City of Corcoran. Motion carried 5-0.
7.03 Approval of City Planner/Community Development Coordinator andAuthorization to Advertise PositionAdministrator Stahmer provided the history over the last several years in the planning department and the resignation of our last staff planner. Stahmer stated the Planning function is currently done by Steve Grittman with NAC Planning Consultants. Stahmer stated he believes this is the time to back-fill that planning position with a full-time employee. Stahmer stated the position description has been modified to include community development and the salary grad has been lowered to a 10+ by Assistant Administrator Scharber after her review of the position against the pointing system the City uses to determine salary. Stahmer also explained how the 10+ is more in-line with market conditions. Stahmer then discussed the 2012 costs associated with the contracted planning services.
Ihli echoed what Stahmer said saying that when Chuck left, initial consultant did an adequate job, Grittman has done a great job. Ihli stated there is enough work to keep a full-time planner busy and is looking forward to moving on.
Jakel moved, Ihli seconded a motion to approve the position description for City Planner/Community Development Coordinator and to authorize advertisement of the open position. Motion carried 5-0.
8. Other Business8.01 Washington DC Trip Handout ReviewEngineer Weiss provided a presentation of the handouts that will be going with Council and staff to Washington DC leaving tomorrow.Weiss discussed the six main priority funding needs of the City:
Staff and Council will have an opportunity to review the handout prior to their first meeting. Six meetings are scheduled on Thursday starting at 8:45.
Council consensus was to meet at 1:00 p.m. on Wednesday at the airport and review the materials before the flight leaves.
9. Correspondence and Reports9.01 April Police Report9.02 Purchase of a Thermal Imaging Camera for Rapid Intervention Team9.03 2013/2014 City Goals and Strategic Plan9.04 Elm Creek Watershed Minutes April 10, 20139.05 Rogers Park Board Minutes April 11, 20139.06 Review the Literature for the Upcoming Washington, DC TransportationTrip
10. AdjournIhli moved, Stanley seconded a motion to adjourn at 7:55 p.m. Motion carried 5-0.
Stacy ScharberAssistant City Administrator/Clerk