1. Call to Order. The Joint Meeting of the City Council Park Board of the City of Rogers was called to order by Mayor Bunting on Tuesday, April 30, 2013 at 5:30 p.m. at Rogers Public Works Facility, 22350 S. Diamond Lake Road, Rogers, MN, 55374.
Council present: Jay Bunting, Don Hall, Rick Ihli, Darren Jakel, and Maureen Stanley.
Park Board Present: Dale Fuller, Paul Hacker, Tim O'Connor, Jennifer Tomaszewski, Judi Volkers, Peggy Warfield, and Gene Wipf.
Staff present: John Seifert, Public Works Supt.; Stacy Scharber, Assistant City Administrator; Steve Stahmer, City Administrator; and Lisa Wieland, Finance Director.
2. Approve AgendaThe agenda was set as submitted.
All members and staff present introduced themselves.
3. Discussion Relating to a Potential Park ReferendumPublic Works Supt. Seifert introduce Dale Fuller, Park Board Chair, and Candice Amberg of Brauer and Associates (now WSB).
Fuller provided the opening statement and reviewed the PowerPoint presentation to the Board/Council, highlighting the following points:• Priorities• Trail Systems• Southern Community Park• New Athletic Facility• Neighborhood Parks• Open Space/Natural Resources• Lions park• Aquatics and Community Space
Wipf commented on the open space preservation that was the practice in Hassan Township.
Ihli commented on the Lions Park at the existing Triangle Park stating the Lions are getting "antsy" in getting the project started. Ihli stated an additional $30,000 to $40,000 is going to be donated this year to the park for a total exceeding $200,000.
Staff noted the total project cost has been estimated at $750,000.
Bunting commented on a community room/event facility at the Lions Park and the potential for that facility to become rented community room space.
Amberg then discussed the Referendum and Feasibility Process highlighting the following:• Open house and listening sessions• Survey• Master Plan update• Identifying key supporters• Communication/publications• Potential second survey
Seifert stated this is not an internal staff process; staff will help facilitate the process.
There was discussion among the two Boards and staff regarding a survey and how to get the most favorable response from a community survey.
Administrator Stahmer stated last fall he and Finance Director Wieland attended a Park Board meeting to discuss financing options and possible referendum.
Hall questioned the timing of a referendum; general election or special election process. This led to a discussion on the timing of a referendum and the public's tolerance to pay.
Trails were then discussed and Mayor Bunting stated that trails for safety reasons come first; fun is second. Bunting stated in his opinion, the most important routes are from the high school to Hassan Elementary and then down Rogers Drive.
Wipf discussed connecting the trails with other trail systems and having destination points along the trails.
Jakel commented on connecting trails within the City and working on a Three Rivers Park relationship. He stated there is frustration from the Park Board regarding the Veteran's Memorial (Lions) Park. He also commented on looking for support from neighborhood groups to help with the referendum.
The City's Financial Management Plan (FMP) was then discussed and the budget allowed within the plan for park improvements. Staff stated that for every $700,000 in debt service payments it equates to approximately 10% increase in tax rate.
Bunting commented on the City's appetite to take on additional costs; taking a tax rate from 38% to 48%. For every $100,000 in debt service it equates to 1.3% increase in rate.
Hall stated there would be increases across the board with the additional facilities.
Wieland discussed splitting the bonds into series and laddering the debt.
Wipf stated we need to let the people talk; there have been a lot of requests received at the Park Board.
There was a discussion on how the survey would be conducted.
Seifert stated if there is a consensus of interest in pursuing a referendum, then he will come back with a scope of services.
The consensus was to have the scope of services brought back through the Park Board then to Council.
Council thanked the Park Board for their work and for holding the joint meeting.
At 6:33 p.m. there was a short recess as Park Board members adjourned and excused themselves.
4. Discussion on the Brockton Interchange TED GrantAdministrator Stahmer updated the Council on the action taken by the City of Dayton. Dayton held a special meeting on Monday to pass the resolution supporting the TED Grant Application with a not to exceed number of $3M from the City of Dayton. Stahmer stated this item was placed on this agenda in case Dayton did not pass their resolution.
No formal action was taken.
5. Approval of Proclamation Declaring May 10, 2013 as Poppy DayStanley moved, Ihli seconded a motion proclaiming May 10, 2013 as Poppy Day. Motion carried 4-0.
6. Other BusinessNone.
7. AdjournIhli moved, Jakel seconded a motion to adjourn at 6:38 p.m. Motion carried 4-0.
Stacy ScharberAssistant City Administrator/Clerk