2012 Agendas / Minutes

MINUTES
ROGERS PLANNING COMMISSION
NOVEMBER 29, 2012

CALL TO ORDER
The meeting of the Rogers Planning Commission was held on November 29, 2012 at 7:00 p.m. was called to order with Commissioners Knapp, Martin, Meadows, Swanson Denker, Noto, Busch, and Terhaar and Ende were present.

Also present were City Planning Consultant Steve Grittman, Deputy Clerk Splett and Councilmember Ihli.

OPEN FORUM
No one wished to speak.

SET AGENDA
The following was added under Other Business:
• Interview Brian Denker for Planning Commission Position

CONSENT AGENDA*
A. Approval of the October 24, 2012 Planning Commission Minutes
Commissioner Ende moved, Commissioner Martin seconded a motion to approve the October 24, 2012 Planning Commission Minutes as submitted, with typo correction.

On the vote, all members voted AYE. Motion carried.

PUBLIC HEARINGS
A. Public Hearing to Consider a Request by Veit Companies to Amend the Existing Conditional Use Permit to Allow for the Addition of One (1) Small Exterior Storage Unit, Located at 20175 134th Ave. N.
Planning Consultant Grittman provided the background information commenting on the following:
• Previously received a CUP for 2 above ground storage tanks, now want to amend that CUP to allow a small outside storage building and an underground containment tank
• Unit to be located in the southwest corner of the property and 10'x16' in size.
• Underground containment system is to accommodate fire-fighting requirements in conjunction with the first phase approved earlier

Chairman Noto opened the meeting for public comment.

The following comments registered:
Pat Waddick, Architect representing Veit Companies: The underground containment tank is for in case of an emergency, should there be any spillage. The tank will hold 26,000 gals. on water to 1% of the resin. Only a safety precaution.
Commissioner Martin asked if the resin was caught directly.
Pat Waddick: No, it doesn't.
Commissioner Swanson asked if this is a state requirement.

Commissioner Knapp moved, Commissioner Ende seconded a motion to close the public hearing.

On the vote, all members voted AYE. Motion carried.

There was a brief discussion by the Planning Commission that they would like some language included in a condition to verify that the containment tank system meets all state and federal requirements.

Commissioner Noto moved, Commissioner Meadows seconded the motion to recommend approval of the amendment to the Conditional Use Permit for 21075 134th Avenue North, permitting a 10 foot by 16 foot exterior storage building, underground containment tank, and related improvements based on site plans dated 10-12-2012. If the applicants are seeking additional changes to the property, including signage or other improvements, those elements will need to be considering separately as a part of other review processing. This Conditional Use Permit should be conditioned on verification that all signage on the property is properly permitted and in conformance with the Zoning Ordinance and verification that the containment tank meets all state and federal requirements.

On the vote, all members voted AYE. Motion carried.

B. Public Hearing to Consider a Request by Jason Hines to Rezone the Property Located at 21431 141st Ave. N. from Agricultural (AG) to Commercial Business (B-2)
Planning Consultant Grittman provided the background information commenting on the following:
• Restaurant/bar is a permitted use within the B-2 Commercial Business district
• Technical correction – no proposed changes to the property

Chairman Noto opened the meeting for public comment.

There were no comments registered.

Commissioner Noto moved, Commissioner Knapp seconded a motion to close the public hearing.

On the vote, all members voted AYE. Motion carried.

There was a brief discussion by the Planning Commission.

Commissioner Noto moved, Commissioner Ende seconded the motion to recommend approval of the Zoning Map amendment as proposed, based on the finding that rezoning the subject property from Agriculture to B-2 Commercial Business District coincides with the City's definition of the B-2 District, and addresses the long-term land use objectives for the area described in the Comprehensive Plan.

On the vote, all members voted AYE. Motion carried.

C. Public Hearing to Consider an Amendment to the Mixed Use Zoning Ordinance

Planning Consultant Grittman provided the background information commenting on the following:
• Provided the existing code, reformatted and a 2nd version that simplifies the district language and removes some performance standards
• Planner Grittman reviewed the proposed ordinance and changes with the Commission

Chairman Noto opened the meeting for public comment.

There were no comments registered.

Commissioner Noto moved, Commissioner Martin seconded a motion to close the public hearing.

On the vote, all members voted AYE. Motion carried.

The Planning Commission discussed the following:
• Mixed Use – Neighborhood district and the Fletcher Area district – combine the two districts into one
• Discussed and requested minor corrections/changes to the
• Mixed Use – Downtown district
• Mixed Use – Regional district
• Comfortable with sending this onto the Council after corrections/minor changes discussed here tonight are incorporated into the ordinance

Commissioner Martin moved, Commissioner Ende seconded the motion to recommend amendments to the district, including the reformatting, with discussion by the Planning Commission and including combining the Fletcher Area district and the MU-N (Mixed-Use Neighborhood) district into one district.

On the vote, all members voted AYE. Motion carried.

NEW BUSINESS
A. Discussion of the Sign Ordinance Regulations Relating to Sign Standards Adjustments
Planning Consultant Grittman provided the background information commenting on the following:
• At the October meeting it was requested to review the sign standard adjustment portion of our sign ordinance
• Less rigorous requirements than a variance

The Planning Commission discussed the following:
• Does Council want the Planning Commission to pursue reviewing this portion of the sign ordinance or leave it be
• Criteria requirements could be reviewed
• Possibly do away the sign standard adjustment all together
• Require administrative review only, not forward onto the Planning Commission

• Time to review it and possibly tighten it up some
• Request City Council direction to move forward

Consensus of the Planning Commission is to request City Council direction to further review/revise the Sign Standard Adjustment regulations.

B. Commission Membership for 2013
Planning Consultant Grittman provided the background information commenting on the following:
• Terms of 3 commissioners are ending on Dec. 31st
• We have placed an advertisement in the paper
• Interviews will be held on Dec. 27th

No action taken.

OTHER BUSINESS
A. Hardee's Lights
The property has been sold and the former owner has passed the letter and information onto the new owners.

No action taken.

B. Revised Zoning Map
There were a few corrections requested on the zoning map. This will be distributed after the corrections have been made.

There was a brief discussion on the zoning of the properties on Arthur Street.

No action taken.

C. Interview of Brian Denker
The Planning Commission interviewed Commissioner Denker. No recommendations are being made until all applications have been interviewed on Dec. 27th.

No action taken.

ADJOURN
Commissioner Noto moved, Commissioner Denker seconded a motion to adjourn the meeting at 8:13 p.m.

On the vote, all members voted AYE. Motion carried.

Members

Bernie Terhaar
Alternate #1
Brian Denker
Member
Bruce Gorecki
Member
Carl Knapp
Member
Dennis Meadows
Member
Dick Martin
Member
Kevin Jullie
Member
Steve Swanson
Member
Tom Burr
Alternate #2
Rick Ihli
City Council