1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Acting Mayor Bell on Tuesday, September 13, 2011 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Rob Bell, Jay Bunting, Rick Ihli, and Maureen Stanley.
Member excused: Jason Grimm.
Staff present: Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; Rose Lorsung, City Planner; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; Bret Weiss, City Engineer; and Lisa Wieland, Finance Director.
2. Open Forum.
3.01 Chad Krumwiede – Update on Oktoberfest
Chad Krumwiede, as President of the Rogers Fire Auxiliary, addressed the Council regarding the plans for this year's Oktoberfest stating it is similar to last year. Events will take place on the east side of fire station, with tents on the patio, chili and chicken wings available, and the Lions will be dispensing the alcohol. Starting on Saturday morning, October 15th, with the Rogers Rotary Club having a pancake breakfast, the I94 business expo in the fire bays from 9 – 1 p.m., and a fire department open house from 1-3 p.m. in the back and side parking lots. From 6:00 to midnight two different bands will be playing. Security for the event is being covered by Rogers police with three officers. Presale tickets will be available in the next few days.
Council asked about a waterball tournament. Krumwiede stated waterball has not been decided.
Council thanked Mr. Krumwiede for the presentation.
4. Approve agenda.
The following item was added under Other Business:
8.02 Ihli – Emergency vehicle (fire rescue) at varsity football games
5. Consent Agenda.
5.01 Approval of Minutes from August 23, 2011 Budget Workshop, August 23, 2011 City Council Meeting, August 27, 2011 Goal Setting Workshop, and September 6, 2011 Special Meeting
5.02 Approval of Bills and Claims
5.03 Approval of a Two Day Temporary On-Sale Liquor License for the Rogers Lions Club, October 15 – 16, 2011 for Oktoberfest and Booya
5.04 Staff Recognition Program – RWAS and Rogers Municipal
5.05 Resolutions Canceling Debt Levy Requirements for General Obligation Bonds for 2012
• Approval of Resolution No. 2011-39, A Resolution Canceling Debt Levy Requirements for General Obligation Improvement Refunding Bonds of 2008B (Industrial Boulevard Improvement Project)
• Approval of Resolution No. 2011-40, A Resolution Canceling Debt Levy Requirements for General Obligation Improvement Bonds of 2003 (Rogers Drive Phase 2, South Diamond Lake Road Phase 5, And Industrial Court)
5.06 Approval of a One-Day Temporary On-Sale Liquor License for the Rogers Lions Club, October 29, 2011 for the Bolduc Benefit
5.07 Inflow and Infiltration Closing Quotes
5.08 Annual Pavement Marking Quotes
Ihli moved, Bunting seconded a motion to approve the consent agenda less 5.01 as per Bell's request. Motion carried 4-0.
Bell stated he wanted 5.01 pulled because he was not at the September 6th meeting.
Bunting moved, Ihli seconded a motion to approve 5.01; motion carried 3-0-1 with Bell abstaining.
6. Public Hearings
7. General Business
7.01 Approval Resolution No. 2011-41, A Resolution Establishing the Proposed Preliminary 2012 Tax Levy Payable in 2012 for the City of Rogers, Minnesota
Administrator Stahmer noted that staff recommends that Council adopts the proposed resolution after having discussed it at length in the work session held prior to the Council meeting.
Bunting asked if anyone in the audience wanted to hear the background on the budget work session and the proposed preliminary 2012 tax levy. There was no response from the audience.
Bunting moved, Stanley seconded a motion to approve Resolution No. 2011 – 41, A Resolution Establishing the Proposed Preliminary 2012 Tax Levy Payable in 2012 for the City of Rogers, Minnesota.
Bell stated he wants to point out, as we do every year, the preliminary levy is subject to adjustment throughout the end of the year. Bell stated it is likely that it will be adjusted, but the adjustments can only be downward. Motion carried 4-0.
7.02 Setting December 13th as the date for Public Input
Wieland explained the setting of December 13th as the date for public input on the 2012 levy and budget. If the Council wants to postpone setting the final levy until the second meeting in December, they can, but staff recommends December 13th as the date for the public input meeting.
Bunting moved, Ihli seconded a motion to set December 13, 2011 as the date for public input on the 2012 levy and budget. Motion carried 4-0.
8. Other Business
8.01 Discussion Regarding Washington D.C. Trip
Administrator Stahmer stated that use of TIF #1 as a potential funding source for the Washington DC trip, as it has been used in the past, was typically for a specific project and applying for specific dollars. Stahmer stated he spoke with Steve Bubul, the City's bond counsel regarding the use of TIF #1 for an upcoming lobbying trip. While you could make an argument to use TIF #1, this one is a little more tenuous than the past uses since the Council is not seeking funding from a specific funding source. Stahmer stated it is a conservative opinion from Bubul.
Bunting identified the proposed project as the County Road 144 and Highway 101 interchange project and that Council will be seeking funding in Washington D.C. for that project.
Stahmer stated it comes down to the Council's comfort level, based on the opinion from bond counsel, and the ability to defend it.
Bell stated he believes going out to Washington D.C. and lobbying for project specific items is more beneficial for the City; a worthwhile endeavor. Council discussed being comfortable with using TIF #1 as a funding source given the project specific purpose; County Road 144 and Highway 101 is a TIF eligible project.
Wieland stated the focus for TIF is redevelopment and development; the funding must be used primarily for those purposes.
Based upon the consensus agreement of the Council, staff recommended Council motion to direct staff to organize a DC trip for lobbying efforts with TIF #1 as a funding source for the trip.
Bunting made that motion and added that it include the entire Council and up to three staff members.
Stanley asked the estimate of the costs. Staff stated in the past it has cost $15,000 to $17,000 including brochures and travel expense. Staff stated $2,500 is remaining in the general fund to be used for meals and incidental expenses and the trip could be paid for with a combination of budgeted funds and TIF funds, as per the Council's direction.
Bell asked any idea how many days this would involve. Bunting stated three days and two to three nights; and that flying out on a Sunday is the most reasonable pricing.
The motion was restated by Bunting, seconded by Ihli, to direct staff to organize a DC trip for lobbying efforts with TIF #1 and remaining 2011 City Council budgeted monies as a funding source with up to the entire council and up to three staff. Motion carried 4-0.
8.02 Ihli – conversation for the possibility for having an emergency vehicle at varsity football games
Ihli stated he has spoken with Chief Feist and Administrator Stahmer on having an emergency vehicle at the high school football games. Ihli stated it is important to protect the kids.
Bunting asked why the school is not providing first responders or an emergency vehicle.
Staff and Council discussed this being a policy issue and not a cost issue.
Bunting asked that staff contact the school and ask if they will help cover the cost.
Council consensus was to direct the Fire Chief to have an emergency vehicle at the home football games.
9. Correspondence and Reports
9.01 August Police Report
9.02 Safe Routes to School – Denial Letter
No formal action was taken.
Bunting moved, Ihli seconded a motion to adjourn at 7:30 p.m. Motion carried 4-0.
Assistant City Administrator/Clerk