1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, August 23, 2011 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Rob Bell, Jay Bunting, Jason Grimm, Rick Ihli, and Maureen Stanley.
Staff present: Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; Rose Lorsung, City Planner; Mike Miller, Police Captain; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; Bret Weiss, City Engineer; and Lisa Wieland, Finance Director.
2. Open Forum.
4. Approve agenda.
No items were added to the agenda. Agenda was set as submitted.
5. Consent Agenda.
5.01 Approval of Minutes from August 9, 2011 City Council Meeting
5.02 Approval of Bills and Claims
5.03 Lyndhaven Meadows Mailboxes
5.04 Crosswalk at the Intersection of Elm Parkway and Walnut Drive Near Dutch Knolls Park
5.05 Approval of Minnesota Lawful Gambling Exempt Permit to Conduct a Raffle for the Zimmerman Chapter of Ducks Unlimited on Sept. 17, 2011 and Sept. 18, 2011 at Cabela’s, located at 20200 Rogers Drive
5.06 Approval to Waive Community Room Fees for a Rogers Lion’s Sponsored Fundraiser for the Tony Bolduc Family on October 29, 2011
Bell pulled 5.01 for discussion.
Grimm moved, Ihli seconded a motion to approve the consent agenda less 5.01. Motion carried 5-0.
Bell stated the header on the front page of the minutes states workshop instead of a regular meeting.
Bell moved, Stanley seconded a motion to approve 5.01. Motion carried 4-0-1; Bunting abstained due to his absence.
6. Public Hearings
6.01 Public Hearing for the Extension of Trail and Lighting Improvements Along Rogers Drive from South Diamond Lake Road to 141st Avenue North (CSAH 144) and East on 141st Avenue North to the Rogers Middle School (Resolution No. 2011-37)
Engineer Weiss provided a presentation on the proposed project for the extension of trail and lighting improvements along Rogers Drive. Weiss stated the proposed project extends from the southern Broadway Pizza driveway down to Richard Street and along Rogers Drive in front of Wells Fargo; this includes the area in front of Muller Theater. The project includes a 10 foot bituminous path and lighting. Weiss also provided a funding summary of the project along with the assessment map/roll which were made available to Council and the public.
Bunting asked if it is typical to assess cemeteries. Bunting stated he would personally choose not to assess the cemetery.
Grimm opened the public hearing at 7:12 p.m.
Grimm asked for comments from anyone in the audience.
No persons commented during the public hearing.
Bell moved, Bunting seconded a motion to close the public hearing at 7:12 p.m. Motion carried 5-0.
Bell moved, Ihli seconded a motion to adopt Resolution No. 2011-37, A Resolution Ordering the Improvements for the Rogers Drive and Richard Street Trail and Lighting Improvement Project. Motion carried 5-0.
Bunting moved, Stanley seconded a motion approving plans and specifications and authorizing advertisement of bids for the Rogers Drive and Richard Street Trail and Lighting Improvement Project. Motion carried 5-0.
7. General Business
7.01 Amendment to Master Fee Schedule
Public Works Supt. Seifert addressed the Council to create a separate fee for hook-ups for sewer and water for existing residences. Seifert explained the costs associated with the connection to the City’s utilities and by adding additional users, it makes the system more efficient.
Stahmer asked for clarification regarding the memo included in the packet. Existing residential properties really refers to existing residences; existing homes and not vacant property.
Stanley asked if this is the rate that would be charged to Hassan residents. Seifert explained if they have the trunk lines stubbed to their properties and gave the example of Generaux Place. Lower prices don’t apply if new infrastructure needs to be created.
Bell moved, Bunting seconded a motion to authorize modification of existing 2011 Master Fee Schedule to include a reduced utility hook-up rate for existing residences. Motion carried 5-0.
7.02 Refunding Process for 1998 Certificates of Participation (Fire Station/Community Room) and 2005A Public Project Revenue Bonds (Public Works Building/City Hall) (Resolution No. 2011-38)
Wieland explained that several times a year, Dave Callister and her go through the City’s bonds to see if there are bonds that can be called and refinanced for an interest savings. The step staff is asking to do this evening is to prepare for a refinance. If we were to follow through with the schedule, it could produce a savings of approximately $330,000 in interest.
Dave Callister addressed the Council and has been monitoring all of the City’s debt and isolated these two debt issues in particular. Both are non-general obligation bonds. What we are trying to accomplish is to make them both be general obligation bonds and to take advantage of low interest rates. To do this, the City needs to undergo a process as outlined in the memo.
Bunting questioned what type of petition could be submitted. A petition to force a referendum.
Callister explained in what circumstances that would be a higher risk. This re-issue would have low risk. Callister also explained not having the need for the debt service reserve of $500,000 because these would be general obligation bonds which don’t require the reserve. Callister stated if we were to sell today, because of the low interest rates, we would be much better on total dollar savings than what was presented tonight.
Council stated they would like to see this process moved along quickly.
Bunting moved, Stanley seconded a motion to adopt Resolution No. 2011 – 38, A Resolution Calling Public Hearing on the Intention to Issue General Obligation Capital Improvement Plan Bonds and the Proposal to Adopt a Capital Improvement Plan for 2011 through 2015 under Minnesota Statutes, Section 475.521. Motion carried 5-0.
8. Other Business
9. Correspondence and Reports
9.01 Transportation Task Force Meeting Update
9.02 Elm Creek Watershed Minutes from July 13, 2011
9.03 Notice of Intent to LGUs of Wellhead Protection Program and Work Plan
9.04 July, 2011 Financial Reports
No formal action was taken.
Bell moved, Bunting seconded a motion to adjourn at 7:30 p.m.
Assistant City Administrator/Clerk