2011 Agendas/ Minutes

 MINUTES

ROGERS PLANNING COMMISSION

SEPTEMBER 20, 2011

CALL TO ORDER
The meeting of the Rogers Planning Commission was held on September 20, 2011 at 7:00 p.m. was called to order with Commissioners, Breun, Denker, Ende, Knapp, Noto and Busch present.

Also present were City Planning Consultant Rose Lorsung, Deputy Clerk Splett and Councilmember Ihli.

Member(s) excused: Terhaar, Kornovich.

OPEN FORUM
No one wished to speak.

SET AGENDA
Chairman Noto inquired if there was anyone who wished to place an item on the Agenda.

The agenda was set as submitted.

CONSENT AGENDA*
A. Approval of the July 19, 2011 Planning Commission Minutes

Commissioner Denker moved, Commissioner Breun seconded a motion to approve the Consent Agenda as submitted.

On the vote, members Breun, Denker, Noto and Busch voted AYE. Motion carried.

Members Knapp and Ende abstained as they were not at that meeting.

PUBLIC HEARINGS
A. Public Hearing to Consider Amendment to Chapter 121 in its Entirety Relating to Subdivisions
Planning Consultant Lorsung provided the background information commenting on the following:
• Long process, thorough job has been done on this from all the groups
• Many additions to the definitions that Hassan had and Rogers did not
• Review the high points

Chairman Noto opened the meeting for public comment.

The following comments were registered:
Planner Lorsung provided a condensed version of the changes:
• Entire chapter was restructured/regrouped
• Added "half streets" and "ridge line"
• Variance language was updated
• Small subdivisions
• Ghost plat added – it precludes a major subdivision and allows for proper design, etc.
• The preliminary plat process is more defined
• Design standards had major changes. Refer to the design manual as these are updated more frequently
• Policy requirements
• Added rural design guidelines
• Access spacing
• Park, trails and open space RFPs are out now so that when the two communities are merged we will have a plan
• Financial guarantees

Commissioner Noto thanked Brian Denker, Lori Ende, and Dick Martin for all of their hard work and dedication in helping with the new subdivision ordinance.

Commissioner Knapp moved, Commissioner Breun seconded a motion to close the public hearing.

On the vote, all members voted AYE. Motion carried.

The Planning Commission discussed the following:
• Commissioner Denker stated that there are a few corrections he would like to have made to the new ordinance which he reviewed with the Planning Commission
• Mr. Martin stated that the document looks good now

Commissioner Ende moved, Commissioner Denker seconded a motion to recommend approval of the Amendment to Chapter 121 in its Entirety Relating to Subdivisions with the corrections provided.

On the vote, all members voted AYE. Motion carried.

B. Public Hearing to Consider a Request for Site Plan Approval by M&L Industries for a 6120 sq. ft. Warehouse with 600 sq. ft. of that to be a Show Room to Display Products They Manufacture
Planning Consultant Lorsung provided the background information commenting on the following:
• Small addition for warehouse and small display/showroom area
• Confusion with plans submitted and the additional parking stalls required
• Parking islands required and lot to have mill and overlay

Chairman Noto opened the meeting for public comment.

The following comments were registered:
John Weicht, representative for M&L Industries: The fire lane and exit hasn't been improved and the pothole has temporarily been fixed with class 5. Can the dumpsters have an enclosure around them inside of being placed inside the building?
Commissioner Denker
inquired if "enclosed" means containers with lids.
Planner Lorsung explained that containers with lids does not meet the enclosure requirement. It must be a 6 foot structure compatible with the design of the building for the dumpsters to be stored within.
Tony Kuehn, 23032 Creekview Court: Where is the addition going to be?
John Weicht: It will be on the west side of the building
Tony Kuehn: So this will be all warehouse, no production?
Planner Lorsung: Yes. There is a dense planting of trees blocking this.
Tony Kuehn: Yes, but during the winter you can see the building.
Commissioner Ende inquired if the operation was going to change at all.
John Weicht stated that no it was not. There would not be a lot of traffic coming to look at the product in the showroom. It would basically be contractors that might stop by to see the product. The showroom is not going to be manned daily. If a contractor wants to see the product, someone would go into the showroom with them and show it to them.
Commissioner Knapp inquired if the enclosure for the dumpsters would be block.
John Weicht state it would probably be block with chain link fencing.
John Weicht inquired if the entire parking lot would need to be redone or only the area for the addition and where the class 5 is.
Planner Lorsung stated that the northwest corner and the south/southeast area to the back of the building would need to be improved and then patched through to the remainder.
John Weicht stated that the lot has been sealcoated, just no maintenance has been done on it.

Commissioner Breun moved, Commissioner Denker seconded a motion to close the public hearing.
On the vote, all members voted AYE. Motion carried.

There was a brief discussion by the Planning Commission.

Commissioner Noto moved, Commissioner Knapp seconded a motion to recommend approval to the City Council for the Site Plan subject to the following conditions:
1. Provide the City an updated parking plan meeting the required stalls and landscape island design requirements.
2. Provide the City with an updated site plan showing the bituminous overlay of the site and curb areas where there isn't today as well as the new striped parking.
3. The applicant shall construct an enclosure structure of like materials to the building and all trash dumpsters shall be kept in that enclosed structure.
4. Provide to the City the cost of the exterior improvements.
5. The owner shall enter into a development agreement with the City for the improvements.
6. The owner shall provide to the City a letter of credit for 150% of the cost of the site improvements.
7. The City must review and approve all permits.
8. The Resolution of approval must be recorded.

On the vote, all members voted AYE. Motion carried.

ADJOURN
Commissioner Knapp moved, Commissioner Breun seconded a motion to adjourn the meeting at 7:40 p.m.

On the vote, all members voted AYE. Motion carried.