2010 Agendas / Minutes

MINUTES
ROGERS PLANNING COMMISSION
SEPTEMBER 21, 2010


CALL TO ORDER
The meeting of the Rogers Planning Commission was held on September 21, 2010 at 7:00 p.m. was called to order with Commissioners Stanley, Ihli, Kornovich, Breun, Knapp, and Denker present.  

Also present were City Planning Consultants Rose Lorsung and Deputy Clerk Splett

Member(s) excused:  Noto, Olsen, Terhaar, and Bell.

OPEN FORUM
No one wished to speak.

SET AGENDA
Vice-Chairman Knapp inquired if there was anyone who wished to place an item on the Agenda.

The agenda was set as submitted.

CONSENT AGENDA*
A. Approval of the August 17, 2010 Planning Commission Minutes
Commissioner Ihli moved, Commissioner Denker seconded a motion to approve the Consent Agenda.

On the vote, all members voted AYE.  Motion carried.

PUBLIC HEARINGS
A. Public Hearing to Consider a Request by Custom Conveyor for Site Plan Approval and a Conditional Use Permit for the Construction of a Fenced Area for Outside Storage, Located at 20550 Commerce Blvd.
Planning Consultant Lorsung provided the background information commenting on the following:
  • Addition of exterior doors and interior modifications
  • Grading and bituminous removal
  • Exterior storage requires a conditional use permit
  • Current parking ordinance requires upgrades to the parking lot

Vice-Chairman Knapp opened the meeting for public comment. 

The following comments were registered:
Donna Zimmer, 22470 Quail Circle:  I am here for a hearing for Reynolds.  When is that going to start?
Planner Lorsung informed her that there will not be a hearing tonight on the Reynolds application it will be next month.
Grady Kinghorn, Kinghorn Construction:  We are okay with almost all of the conditions except for the revisions to the parking lot.  The applicant is on a specific budget and is replacing the concrete entrances because they are so bad and in need of repair.  I would request that the parking lot requirement be removed.  The expense and work to redo the parking lot is not in his budget.  I will leave it up to you, thank you.
Planner Lorsung stated that the parking lot had been grandfathered in as non-conforming, but now that there is an application it is time to bring it into compliance.

Commissioner Ihli moved, Commissioner Kornovich seconded a motion to close the public hearing.

On the vote, all members voted AYE.  Motion carried.

The Planning Commission discussed the following:
  • Cannot apply for a variance because of the new ruling from the State Supreme court
  • Required the same parking lot changes from a previous hearing on a different property
  • Applicant is updating the curbing on their own – it is not required by the City
  • Allow more time to complete the upgrading of the parking lot – possibly so it would be in his budget for next year
  • Require a developer’s agreement and letter of credit for the improvements to be completed within a year, as of Oct. 1, 2011
  • That would work for the applicant – giving him more time
  • Brief discussion on why a conditional use permit instead of an interim use permit

Commissioner Kornovich moved, Commissioner Breun seconded a motion to recommend approval to the City Council for the site plan review and conditional use permit as requested with the following conditions which must be satisfied prior to commencement of external site improvements:

  1. Provide the City an updated parking plan meeting the design requirements.
  2. Provide the City information about the lighting on the building and in the parking lot to ensure that it meets City Code.
  3. Provide to the City the cost of the exterior improvements.
  4. The owner shall enter into a development agreement with the City for the improvements that are completed by no later than October 1, 2011.
  5. The owner shall provide to the City a letter of credit for 150% of the cost of the site improvements and that extend to a term reasonable to construct the improvements by October 1, 2011.
  6. The City must review and approve all permits.
  7. The Resolution of approval must be recorded.

On the vote, all members voted AYE.  Motion carried.

OTHER BUSINESS
Planner Lorsung will update the Planning Commission at the next meeting after attending a coalition meeting on the new ruling for variances by the State Supreme Court.

ADJOURN
Commissioner Breun moved, Commissioner Stanley seconded a motion to adjourn the meeting at  7:28 p.m.

On the vote, all members voted AYE.  Motion carried.