2010 Agendas / Minutes

MINUTES
ROGERS PLANNING COMMISSION
MARCH 16, 2010


CALL TO ORDER
The meeting of the Rogers Planning Commission was held on March 16, 2010 at 7:00 p.m. was called to order with Commissioners Kornovich, Ihli, Noto, Breun, Stanley, and Denker present.  

Also present were City Planning Consultants Rose Lorsung and Deputy Clerk Splett.

Member(s) excused:  Knapp, Terhaar, Olsen, and Councilmember Bell.

OPEN FORUM
No one wished to speak.

SET AGENDA
Chairman Noto inquired if there was anyone who wished to place an item on the Agenda.

The agenda was set as submitted.

CONSENT AGENDA*
A.  Approval of the February 16, 2010 Planning Commission Minutes

Commissioner Ihli moved, Commissioner Stanley seconded a motion to approve the Consent Agenda.

On the vote, all members voted AYE, with member Noto abstaining.  Motion carried.

NEW BUSINESS
A.  Review of Modifications to Municipal Development District #1 and TIF District #1 Plans and Approval of Resolution No. 2010-06, A Resolution Finding Modified Development Program For Development District No. 1 And The Tax Increment Financing Plan For Tax Increment Financing District No. 1 Consistent With The Plans For Development Of The City Of Rogers.
Finance Director Wieland provided the background information on this item, commenting on the following:
• Municipal Development District #1 goals and objectives to development and redevelopment within the corporate limits of Rogers
• Due to properties annexed into the City of Rogers, the boundaries of Municipal Development District #1 need to be updated to match the existing city limits
• Identifying critical transportation projects eligible for obligating increment funds
• Boundaries will require to be modified again after the second annexation phase in August of this year

The Planning Commission discussed the following:
• Flyover project and CSAH 81 project eligible for TIF funding
• Provide the Planning Commission with the transportation list
• Maintenance projects are not eligible for TIF funding

Commissioner Denker moved, Commissioner Stanley seconded a motion  to approve Resolution No. 2010-06, A Resolution Finding Modified Development Program for Development District No. 1 and the Tax Increment Financing Plan for Tax Increment Financing District No. 1 Consistent with the Plans for Development of the City Of Rogers.

On the vote, all members voted AYE.  Motion carried.

B.   Home Occupation/Interim Use Ordinance
Planning Consultant Lorsung provided the background information commenting on the following:
• Currently there is not a policy for interim use permits
• Increasing requests for conditional use permits for home occupations
• Conditional use permits run with the property, interim use permits would be just for that person for a specific period of time
• Create tiers for home base businesses

The Planning Commission discussed the following:
• Move forward with the creation of an Interim Use Permit policy/ordinance
• Incorporating 2 tiers for home businesses like Dayton’s policy
• Concerns with some of the businesses in Hassan, such as sawmill and mechanic shops
• Less intense uses could be approved administratively
• License and permit process for all businesses that would fall under tier 1 criteria and all that fall under the tier 2 criteria would go before the Planning Commission with a public hearing
• Conditional use permits would still apply to other uses, but will not be used for home occupations
• Move forward with the creation of a interim use permit policy

Commissioner Kornovich moved, Commissioner Stanley seconded a motion to recommend preparation of a draft interim use permit ordinance and hold a public hearing.

On the vote, all members voted AYE.  Motion carried.

C.  Abandoned Homes Ordinance
Planning Consultant Lorsung provided the background information commenting on the following:
• Amend city code to include an abandoned home ordinance
• Public Works and Police requested that a process is developed to handle the vacant homes
• Strengthen language within the code

The Planning Commission discussed the following:
• Will the fee be sufficient enough to cover all the expenses that each of these properties could incur?
• Operate a tier fee plan
• Yard maintenance upkeep could be assessed to the property taxes
• City doesn’t need to get involved in maintaining private properties
• Develop a structured assessment policy for vacant homes

Consensus of the Planning Commission is to have a draft ordinance prepared for their review and comments at the April meeting.

No action required.

D.  Conditional Use Permits Discussion
Planning Consultant Lorsung and the Planning Commission briefly discussed the following:
• Reviewed the history of conditional use permits that have been issued
• Complaint based reviews
• Runs with the property, not the property owner

No action required.

OTHER BUSINESS
A.  Joint Planning Board, Hassan Township and City of Rogers – Verbal Update
Planning Consultant Lorsung provided a verbal update the Planning Commission on the following:
• Concerns with part of a Hassan property being in the second annexation phase and part being in the final phase.  At that point Hennepin County will initiate the land division process
• Currently Rogers does not have an agricultural preserve policy.  Therefore one would need to be drafted should the city choose to have agricultural preserve properties.
• Providing for a separate zoning area for the Fletcher historic area
• Home occupations in Hassan are done by an Interim Use license.  Concerns that these uses may not be allowed when annexation occurs.  Advised that the uses would be grandfathered in for the remaining time period left on their license. 

ADJOURN
Commissioner Ihli moved, Commissioner Noto seconded a motion to adjourn the meeting at 8:45 p.m.

On the vote, all members voted AYE.  Motion carried.