1. Call to Order. The transportation workshop session of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, August 18, 2009 at 6:15 p.m. at the Rogers Community Room, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Jason Grimm, Jay Bunting, Rob Bell, and Steve Rauenhorst.
Council excused: Jamie Davis.
Staff present: Stacy Doboszenski, Assistant City Administrator/Clerk; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; Lisa Wieland, Finance Director; and Dave Montebello, Traffic Engineer with SRF.
2. Additional bridge span to fly-over bridge
Public Works Supt. Seifert stated the purpose of the meeting is for Council to consider an additional bridge span opening for the fly-over bridge.
Dave Montebello provided an explanation on the additional bridge span showing elevations and wall design with views from all directions before and after the additional opening.
There was a cost estimate worksheet handed out to Council. Montebello stated the City would be responsible for any additional costs above and beyond what is included in the cost estimate. Staff stated there is margin for error included in the cost estimate. Staff also referenced a bid opening on another MnDOT project which came in well below the estimated costs.
Seifert stated the numbers on the worksheet will reflect actual project numbers once the bid opening occurs.
There was discussion on the amount of the additional bridge span and if the worksheet would absorb some of the costs associated with the additional opening.
Council then discussed the benefit of the additional opening for the businesses in the area.
Motion by Bunting, seconded by Rauenhorst to amend the scope of work with SRF to include extensions of the bridge design.
Bell asked the audience for their thoughts on the additional bridge span.
There was discussion with the audience stating the purpose of tonight’s meeting and the upcoming business meeting.
Chuck VanHeel asked if this improvement addresses the intersection at County Road 144 and Highway 101. Staff stated it does not.
Mr. VanHeel then asked questions regarding the timing of the project. Staff stated the bids will be let in November with an April 2010 start date.
Mr. VanHeel then referenced the construction that occurred in Otsego and the impact it had on the businesses there. This led to discussion regarding any impact on Rogers’ businesses with construction. Council and staff explained how local traffic movement will be maintained throughout the construction of the fly-over bridge.
Kathleen Poate from the Chamber commented on the need for signage.
Stahmer stated signage plans have been shown to the Council.
Grimm stated the Council will do everything it can when it comes to signage, knowing it is important.
Motion carried 4-0.
Mayor Grimm stated more questions can be addressed at the business meeting tomorrow at 3:00 p.m. at the RAC.
At this time Seifert provided an update on the County Road 81 project and staff is addressing storm water issues related with the project, stating the scope of design will need to be addressed.
Motion by Bell, seconded by Bunting to adjourn at 6:50 p.m. Motion carried 4-0.
Assistant City Administrator/Clerk