1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Acting Mayor Davis on Tuesday, July 28, 2009 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.Council present: Rob Bell, Jay Bunting, Jamie Davis, and Steve Rauenhorst.Council excused: Mayor Jason Grimm.Staff present: Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; Jeff Luther, Police Chief; John Seifert, Public Works Director; Steve Stahmer, City Administrator; Lisa Wieland, Finance Director; and Bret Weiss, City Engineer.
2. Open Forum. Request by IBEW Vince Guertin to address the CouncilVincent R. Guertin, Business Manager and Financial Secretary for the IBEW Local 949 addressed the Council and thanked them for the opportunity to provide the following remarks. Mr. Guertin stated he will try to modify his prepared remarks based on the budget session that occurred prior to the Council meeting, and therefore will not supply Council with written copies. His initial remarks were prepared after reviewing the July 9th documents presented to Council July 14th in reference to the 2.5 positions proposed for elimination. Mr. Guertin stated when it comes to personnel and people he represents, he doesn’t slack in his responsibility and feels compelled to be here for a couple reasons. Mr. Guertin stated he thinks the July 9th document the 2.5 solution was not an honest self examination relative to personnel considerations. Mr. Guertin stated he doesn’t think it was incidental, coincidental, or accidental to him that no supervisory or management positions were to be touched other than the one of City Planner who resigned. Further Mr. Guertin stated he doesn’t think it was coincidental, incidental, or accidental that the union chairman and two of the three union stewards were on the block to get wacked. Further, no temporary, seasonal, or part-time workers less than 20 hours per week were proposed to be impacted, based on his discussions with the City Administrator. No real services except the code enforcement were being reduced. Stating he saw literally nothing for reduction of services in the proposed plan, other than code enforcement, relative to real services to be reduced. This is very problematic for him. He stated as long as the first shot has been fired across the bow; he offered the following alternatives, stating it may be more cost effective for the City delivering services to the “average joe” as discussed in the earlier meeting. He stated he did some preparation for tonight of 8 cities, 7 represented by Local 949, relative to population and services delivered and offered the following: eliminate the full-time fire chief and replace with a volunteer stating he has a handout prepared for the Council, secondly eliminate the City Clerk/Assistant Administrator position and reassign those duties to the Deputy Clerk and City Administrator and upgrade the Deputy Clerk to the City Clerk and pay appropriately, commenting that it sounds a little bit like the public works reorganization. Further he asked that the City reduce and eliminate all temporary and seasonal employees and look at how you may cut or reduce non-core services related to those cuts. He also proposed eliminating all contracting and asked the Council to look at changes in the balance of the full-time staff from the bottom up to preserve the highest levels of qualifications and flexibility with regard to jobs; speaks directly to the ability to deliver effectively and efficiently the services to the average citizen. Most importantly the reason he is here is he has deep concern in regard to the bargaining unit, the proposed budget cuts, and the public works reorganization. He stated the union maintains that the City is obligated to bargain over its contemplated changes and the union further maintains that the city does not have unfettered management rights. He respectfully requests that the City table any action that may impact the bargaining unit until such time that the parties have, in accordance with provisions of the current labor agreement, and the Public Employees Labor Relations Act, have the opportunity to bargain, seriously look at alternatives, and reach a mutually beneficial outcome. Mr. Guertin thanked council for the opportunity to speak on the weighty matters the Council has to deal with. He stated he appreciates the discussion had in the workshop, but would hope the council is open to other viewpoints along the way.
Mr. Guertin then handed correspondence to Acting Mayor Davis.
No action taken.
3. Presentations. Update by Joyce Pepin – at the city of Dayton and moving to later in the agenda at which time she arrives.
4. Approve agenda. There were no items added to the agenda.
5. Consent Agenda. 5.01 Approval of Minutes from July 14, 2009 City Council Meeting; July 14, 2009 Workshop Minutes 5.02 Approval of Bills and Claims 5.03 Approval of Ordinance No. 2009 – 05, An Ordinance Creating Section 125-343 – Bed and Breakfast Standards to the Rogers Zoning Ordinance 5.04 Approval of 3.2 On-Sale Liquor License for Mary Queen of Peace for their Annual Fall Festival on Sept. 26 and 27, 2009 5.05 Request for Temporary Street Closure by Sunnyside Estates Neighborhood on Sat., Sept. 12, 2009 5.06 Revised County Road 81 Realignment Appraisal Proposals 5.07 Request for Temporary Street Closure for National Night to Unite on Tuesday, Aug. 4th in the Brockton Meadows Neighborhood 5.08 Approval of Officer Name Change for Applebee’s Liquor License
5.01 was removed by Bunting.
Motion by Rauenhorst, seconded by Bell to approve the consent agenda without 5.01. Motion carried 4-0.
5.01 Bunting stated he would like the minutes corrected in section 7.03 to read that it was a complex topic, but take out the word confused, stating if he said he was confused, he didn’t mean to make that statement.
Rauenhorst asked that the date be corrected, as already indicated by Doboszenski.
There was discussion on correcting the minutes or just clarifying what was meant to be said.
Attorney Carson stated the clarification by Bunting would be sufficient.
Motion by Bunting, seconded by Bell to change the date of the minutes from June 23rd to July 14th. Motion carried 4-0.
6. Public Hearing. None.
7. General Business. 7.01 (cont.) Administrative Assistant Change from 32 to 40 hrs.Administrator Stahmer stated this item was tabled to tonight’s meeting for further discussion and action by the Council. Stahmer explained the current use of temp hours to assist in the public works department. Stahmer also explained currently the Community Room Coordinator/Administrative Assistant now works 32 hours but was budgeted for 36 hours in 2009. Stahmer explained how the position’s duties would be split between Public Works, Community Room, and City Hall. Stahmer further explained the savings of $15,000 annually after netting out the $5000 increase to the Community Room Coordinator/Administrative Assistant position. Stahmer stated this is a cost effective move for the City given this position, per the union contract, is grandfathered in as a full-time position – the benefits that accrue are at a full-time rate. Stahmer stated staff recommends implementing this option soon to save the money on the temp service.
Davis asked Wieland if this savings was accounted for in the worksheets provided during the budget workshop. Wieland stated the savings was factored into the worksheets, in the lump sum number of personnel services.
Bunting stated he wants to make it clear that this isn’t a permanent arrangement, as long as that is made clear, then he is in favor of it.
Rauenhorst commented the $15,000 savings is nice too.
Motion by Bunting, seconded by Bell to increase the hours of the Community Room Coordinator/Administrative Assistant position to 40 hours per week, with time to be split between City Hall and Public Works. Motion carried 4 – 0.
7.02 (cont.) Reorganization of the Public Works Dept.Stahmer asked Council to direct staff whether to table this item to the next meeting or table indefinitely pending further budget discussions. Stahmer stated the reorganization is not intended as a budget fix, but did come out of the discussion in terms of staffing levels. Staff continues to feel that in light of existing make-up and pending annexation changes, that this reorganization will be beneficial to the city and does have merit. The position of staff has not changed.
Bell suggested tabling this item to the next meeting so that it stays on the Council’s radar. Davis discussed tabling it to the second meeting in August. Bunting suggested tabling it to the next meeting, when additional staffing information is to be received by Council.Motion by Rauenhorst, seconded by Bunting to table Reorganization of the Public Works Department until next meeting. Motion carried 4 – 0.
7.03 Schedule a Special Transportation Workshop with Full Council for Wednesday, August 5, 2009 at 6:00 p.m.Seifert stated the proposed transportation workshop is for the Council to receive information that will be provided to the business community and public at large. Also discussed will be graphics, all relating to the fly-over project.
Seifert stated the date proposed works with both MNDOT representatives and the City’s consultants. Successive meetings after this City Council workshop would be a meeting with the business community first and then a public open house.
Council discussed a starting time for the meeting.
Motion by Bunting, seconded by Bell to set a Special Transportation Workshop for August 5, 2009 at 7:30 p.m. at the RAC. Motion carried 4 – 0.
7.04 Budget Workshop UpdateStahmer stated this is purely a standing item for any updates the Council would like to give. There is no action pending out of tonight’s budget workshop.
Motion by Bunting, seconded by Rauenhorst to set the next budget workshop at 5:30 on August 11, 2009 at the Community Room. Motion carried 4- 0.
Bunting commented that he would like the information requested regarding staffing levels of other cities as soon as possible.
No further action was taken.
8. Other Business. None added to the agenda.
Acting Mayor Davis requested Chief Luther to provide an update to Council, while waiting for Joyce Pepin’s arrival.
Chief Luther addressed the council stating Rogers was not a recipient of the COPS grant money. Luther provided a breakdown of the grant recipients. Secondly, Chief Luther stated he received a resignation letter from the newest officer, Dana Anton, resigning from his position effective August 9th. The Chief stated all he could state in public is that he is leaving in good standing.
Chief Luther then spoke on the upcoming Public Safety Open House scheduled for August 20th and Night to Unite scheduled for August 4th.
Davis asked how many organized events are scheduled for Night to Unite. Chief Luther stated he is aware of over 17 events varying in size. Bell asked if there was a list of the event sites. Chief Luther stated he will have Officer Hayen place it on the website. There was discussion on the most recent resignation being put on the next council agenda and the filling of the position to come off the current hiring list.
At this time, Council discussed adjourning the meeting, but waiting to hear from Joyce Pepin. Attorney Carson stated Council can adjourn, listen to Representative Pepin, but refrain from discussing city business.
9. Correspondence and Reports 9.01 June Police Reports 9.02 Park Board Minutes – June 16, 2009 - Davis asked Bell to attend the upcoming Park Board meeting as his alternate. 9.03 June 2009 Financial Reports
No formal action taken.
10. Adjourn Motion by Bell, seconded by Bunting at 7:49 p.m. Motion carried 4-0.
Respectfully submitted,Stacy DoboszenskiAssistant City Administrator/Clerk