1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Acting Mayor Jamie Davis on Tuesday, March 24, 2009 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Acting Mayor Jamie Davis, Robert Bell, Jay Bunting and Steve Rauenhorst.
Staff present: Chuck Burnham, City Planner; Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; Scott Lange, City Engineer; Jeff Luther, Chief of Police; John Seifert, Public Works Director; Steve Stahmer, City Administrator; Lisa Wieland, Finance Director; and Amy LeMieux, Recording Secretary, JASS.
Excused: Jason Grimm.
2. Open Forum. No one wished to speak regarding non-agenda items.
3.01 Presentation of Community Policing by Wayne Shellum from the Upper Midwest Community Policing Institute. The Upper Midwest Community Policing Institute (UMCPI) is one of 27 Regional Community Policing Institutes forming the Regional Centers for Public Safety Innovation Network (RCPI Network) supported by the US Department of Justice's Office of Community Oriented Policing Services (COPS). The UMCIP provides training and technical assistance to law enforcement communities throughout Iowa, Minnesota, North and South Dakota, and Wisconsin. UMCPI is committed to the development and strengthening of effective policing based on the principles of ethical decision-making, community partnerships, and collaborative problem-solving.
Wayne Shellum taught for ten years at the Institute of Internal Affairs Investigations and served as the Robbinsdale Police Chief for 14 years.
Community Policing is a philosophical and organizational strategy, a partnership between the stakeholders of the community and the police department to identify, prioritize and solve problems. Whereas traditional law enforcement is a reactive service, community policing is about proactive problem-solving, prevention and community engagement.
The Council thanked Shellum for his presentation.
4. Approve agenda. The following items were added to the Agenda. 8.01 City Clean-up Day 8.02 Distribution of the Paper of Record 8.03 Update on Police Open House
5. Consent Agenda. 5.01 Approval of Minutes from March 10, 2009 City Council Meeting 5.02 Approval of Bills and Claims 5.03 Approval of Resolution No. 2009-10, A Resolution Annexing Property Stones Throw) from the Town of Hassan into the City of Rogers (MBA Docket OA-992) 5.04 Approval of Resolution No. 2009-11, A Resolution Authorizing Execution of the Rogers Drive Box Culvert Amendment to the MnDOT Agreement 5.05 Approval of Resolution No. 2009-12, A Resolution for Funding Transportation Planning Engineering Services 5.06 Approval of Ordinance No. 2009-02, An Ordinance Rezoning Property Within the City of Rogers from Agricultural to R-3, Mid-Density Residential and R-4, Multi-Family Residential
Motion by Bunting, second by Rauenhorst to approve the consent agenda. Motion carried 4-0.
6. Public Hearing. None.
7. General Business. 7.01 Contract with Bill Joynes for Council/Staff Goal-Setting Retreat Facilitation. At the February 24, 2009, City Council meeting, staff recommended and Council directed the scheduling of a Council/Staff goal-setting exercise to identify primary goals and tasks that will guide Council and staff efforts over the next 12 to 18 months. Participants would include all Council members and department heads and the process would begin with pre-meeting work/participant interviews by the facilitator. A full-day goal-setting workshop focusing on key issues derived from the pre-meeting work, as well as prioritization of common goals identified during the workshop, will be conducted.
Staff met with and solicited proposals from two facilitators well-versed in municipal government and processes. Staff is recommending that the Council contract with Bill Joynes of Midwest Government Advisors to provide facilitation of the goal-setting process for 2009. While Mr. Joynes' typical fee for this type of exercise is $3,500, staff will be completing as much of the post-meeting report on the work plan as possible in order to bring the price down to the $2,000 figure previously discussed. Mr. Joynes has stated that he will be able to work within these parameters to help provide a very useful exercise and work plan.
Since the event will occur on a Saturday, and scheduling may be difficult, staff asks that Council communicate all of their individual available dates for April and May of 2009. A final date will be confirmed as soon as possible.
Motion by Rauenhorst, second by Bunting to approve the contract with Bill Joynes of Midwest Government Advisors to conduct facilitation of the 2009 Council/Staff goal-setting retreat in an amount not to exceed $2,000. Motion carried 4-0.
7.02 Stimulus Update. The Transportation Advisory Board's (TAB) original options had been for two megaprojects or one megaproject and 38 smaller projects (in both scenarios the completion of TH610 from Highway 169 to CSAH 81 would be completed). Since that time, a compromise position of two megaprojects and three smaller projects has been proposed. The new compromise includes the I-94/CSAH 101 Flyover as one of the three smaller projects. Currently, the only final decision made by the TAB is to begin work on the TH610 project. However, MnDOT did request more clarification regarding the City's commitment in dollars to the Flyover project and additional information regarding the project. The current partial funding requires a 20 percent match, or approximately $1.9 million.
The Transportation Advisory Committee (TAC) is meeting on Friday, March 27 and has asked City representatives to attend to give a ten minute presentation regarding the Flyover project and to answer questions. Staff will attend this meeting to address the TAC's questions.
The I-94/CSAH 101 intersection is ranked number 1 in the metro for cost per crash, which takes into account overall frequency, a.m. peak, p.m. peak and cost per crash (loss of life and property damage). Staff's opinion is the TAB has a genuine interest in completing this regionally benefitting project.
Bell noted that for Rogers to pay for a project that benefitted the entire region, especially cities to the north, was inequitable and excessive. The underlying goal of this project is to regain capacity in a local intersection that the Rogers community uses every day.
Motion by Bunting, second by Bell to grant staff authority to confirm local match funds not to exceed $1.91 million for the I-94/CSAH 101 Flyover project. Motion carried 4-0.
Stahmer recapped the Council's visit to Washington D.C. The Council was able to meet with representatives from three of the Minnesota legislators and with Bill Richard, Chief of Staff for Representative Oberstar, Chair of the Transportation Committee. The meetings resulted in the opinion that, of the identified projects in Rogers, the Flyover project made the most sense to pursue federal funding. The appropriate way to do this would be to submit the project through local representatives.
The Council also attended a reception with the League of Minnesota Cities and was able to spend more time with Senator Amy Klobuchar and Representative Eric Paulsen at that time. Klobuchar stated that she would support the project in the appropriations request.
7.03 Update on COPS Grant. On March 16, 2009, the Office of Community Oriented Policing Services (COPS Office) opened the process to accept applications for funding under the COPS Hiring Recovery Program (CHRP). CHRP is a competitive grant program that provides funding directly to law enforcement agencies having primary law enforcement authority to create and preserve jobs and to increase community policing capacity and crime-prevention efforts. Up to $1 billion in grant funding is available for the hiring and rehiring of career law enforcement officers. There is no local match requirement for CHRP, but grant funding will be based on current entry-level salary and benefits packages and, therefore, any additional costs for higher salaries or benefits for particular individuals hired will be the responsibility of the grantee agency.
CHRP grants will provide 100 percent funding for approved entry-level salaries and benefits for three years (36 months) for newly-hired, full-time sworn officer positions (including filling existing unfunded vacancies) or for rehired officers who have been laid off, or are scheduled to be laid off on a future date, as a result of local budget cuts. Although there is no cap on the number of positions an agency may request, awards will be limited to available funding.
On March 18, 2009, the police department submitted a non-binding application requesting that the Rogers Police Department be allowed to hire three police officers to be funded under the 2009 COPS Hiring Recovery Program Grant.
Motion by Bell, second by Bunting to allow the application process to continue, requesting three officers. Motion carried 4-0.
7.04 Items Relating to TIF Bonds. 1. Pre-Sale Review of the Refunding of $2,825,000 General Obligation Tax Increment Bonds of 2001 and $3,305,000 General Obligation Tax Increment Bonds of 2002. The City is currently obligated to pay the principal and interest on the $2,825,000 General Obligation Tax Increment Bonds of 2001 and $3,305,000 General Obligation Tax Increment Bonds of 2002. The bonds were issued to provide funds to finance certain capital and administration costs, consisting of public improvements, within TIF #1, 10 & 11 as set forth in the TIF Plans. The remaining principal on the bonds is $1,905,000 and they are scheduled to be defeased (paid in full) by December 1, 2010 & 2011 respectively.
The interest rates on the remaining outstanding bonds are 4.25-4.55%. Based on current interest rates, by refunding (refinancing) the bonds, there is an estimated net interest savings of $26,416. The cost of refunding the bonds is $39,670.
Staff recommends authorizing a pre-sale review and refunding of the TIF #1, 10 & 11 General Obligation Tax Increment Bonds and the sale of $1,945,000 General Obligation Tax Increment Refunding Bonds if pre-sale determines a net savings of $20,000-$30,000.
2. Approval of Resolution No. 2009-13, A Resolution Providing for the Sale of $1,945,000 General Obligation Tax Increment Refunding Bonds, Series 2009A.
Motion by Rauenhorst, second by Bunting to approve Resolution No. 2009-13, A Resolution Providing for the Sale of $1,945,000 General Obligation Tax Increment Refunding Bonds, Series 2009A. Motion carried 4-0.
7.05 Approval of Resolution No. 2009-10, A Resolution Annexing Property (Stones Throw) from the Town of Hassan into the City of Rogers (MBA Docket OA-992). The Rogers City Council and Hassan Town Board met previously to amend the 2010 Orderly Annexation Agreement, bringing the entire 638 acres of this development into the 2010 annexation agreement area. Annexation is necessary for the Stones Throw property to be developed. Annexation does not guarantee utilities and the Developer will be required to comply with all zoning, ordinance and execution of the Developer's Agreement. The Developer has given his written understanding of these requirements.
Motion by Rauenhorst, second by Bunting to approve Resolution No. 2009-10, A Resolution Annexing Property (Stones Throw) from the Town of Hassan into the City of Rogers (MBA Docket OA-992). Motion carried 4-0.
8. Other Business. 8.01 City Clean-up Day. This item was brought to the Council's attention during the budget workshop held prior to this meeting. This event has an impact of approximately $5,000 to allow city residents to recycle items such as electronics, oil, and appliances free of charge; $1500 in vendor expense and $3500 in labor. Stahmer will review the county grant to ensure a reduction of tonnage will not affect the recycling grant funds received.
Council's consensus was to allow staff to analyze the impacts to the budget and leave it to staff's discretion whether or not to proceed with the event. Staff was also directed to contact Hassan regarding this event.
8.02 Paper of Record Distribution. Several residents throughout the City have complained that they haven't been receiving the Star News on a weekly basis. Part of the reasoning for changing the paper of record from the Crow River News to the more expensive Star News was so all residents would receive the notices. Distribution is regularly inconsistent throughout the City, not specific neighborhoods. Council directed Staff to discover why these distribution problems are occurring and how Star News plans to correct it. If this situation is not correctable, the Council may consider changing their paper of record.
8.03 Update on Police Open House. Meetings with the local 503(c)s who are planning to assist with the fundraising have occurred with Terri Hansen representing the police department. This event is moving forward.
Bunting publicly commended Terri Hansen for the time and effort she has put into this event.
8.04 Reserve Interviews. On March 17, 2009 Rauenhorst had the opportunity to sit in with the police department and interview seven individuals for the Police Reserves. Rauenhorst strongly recommended the Council find a way to fund the reserve program to bring in additional reserve police officers as soon as possible since it complements Community Policing. There are currently three reserve officers and Luther would like to add another three to four in the future. There are no grants for hiring reserve officers. The police department may ask the Law Enforcement Foundation for assistance.
The Council reached consensus to attempt to locate a funding source.
9. Correspondence and Reports. 9.01 Legislative Update. No action necessary
10. Adjourn. There being no further business, motion by Bunting, second by Rauenhorst to adjourn. Motion carried 4-0. The meeting was adjourned at 8:47 p.m.